This is the time of year when departments are submitting payment requests to reimburse newly hired employees for moving expenses. As a reminder, reimbursements for moving expenses are fully taxable. Business Services is required by the State of Maryland to report these requests quarterly, and the applicable tax is withheld over multiple pay periods.

To ensure there are sufficient pay periods remaining in the calendar year to spread the tax withholding, payment requests for moving expenses must be submitted to Business Services and approved by the department no later than COB Friday, October 9th. Requests received after this date will be returned, and you will need to resubmit them after January 1, 2026.

Guidance for submitting payment requests, including moving expenses, is available on our website:
https://businessservices.umbc.edu/payment-request-guidance/

Best regards,

Linda S. Rothfus
Manager, Business Services
UMBC
1000 Hilltop Circle
Baltimore, MD 21250
410-455-3288