Beginning with Payroll 2016021 the Office of Contract and Grant Accounting (OCGA) will implement a Retro Review Procedure to ensure compliance with the UMBC ​Policy on ​​Cost Transfer​s and the UMBC Cost Transfer Procedures (both are attached). The review procedure will be performed on an after-the-fact basis and therefore will not affect the current payroll processing schedule. Please note that all Retro’s will be included in the review process and a member of the OCGA department will communicate with the project department administrator to obtain copies of required supporting documentation where necessary. The procedure will include the review of the following items:

1. The PI or Department Administrator’s authorization/approval of the Retro;

2. The completeness of the “Reason” explanation for the Retro - it should describe in detail the need for revising the original charge, i.e., explain why the error occurred and how the expense is appropriate to the project to which it is being moved;

3. If the Retro is submitted over 90 days from the date of the original charge,  an additional explanation as to why the error was not discovered and corrected within the 90 day timeframe is required.

Please contact Tammy Ray if you have any questions regarding the Retro review process at tross@umbc.edu or ​at ​extension 51503.

Thank you in advance for your assistance with this process.  

410-455-1489 Office

410-455-1916 Fax