DoIT Welcomes Two New Instructional Technology Specialists Bielak and Hawken to start on 7/7

It is with great pleasure and excitement that I introduce and welcome both Holly Bielak and Mariann Hawken to DoIT's Instructional Technology & New Media (ITNM) group. Mariann and Holly join Tom Penniston as Instructional Technology Specialists in our office.


Holly (pictured at left) comes to us from Coppin State University where she served as an Instructional Technologist and Trainer and provided assistance and support to faculty, staff and students regarding the use of technology in the classroom and workplace. She also brings experience in the classroom as an adjunct instructor in Information Technology and Education as well as both Blackboard administration and training experience. Holly earned her Bachelor of Arts in American Studies here at UMBC, her Master of Education in Instructional Technology at the University of Maryland University College, and is currently pursuing her Doctor of Philosophy in Instructional Design for Online Learning at Capella University.


Mariann brings with her from Bowie State University over 14 years of experience working with both graduate and undergraduate faculty to effectively integrate technology into the curriculum and the classroom. She has supported traditional, hybrid, and fully online course design and development and has been selected as a Blackboard MVP by the company for her expertise, experience, and use of best practices with the learning management system. Mariann has also served as an adjunct instructor in English and Communications and has two master’s degrees from the University of Maryland University College: a Master of Education in Instructional Technology and a Master of Distance Education in Teaching & Training.



Please join me in welcoming both Holly and Mariann to the UMBC family.


Sincerely,


Sherri Braxton-Lieber

Director of Instructional Technology

UMBC Division of Information Technology (DoIT)


]]> It is with great pleasure and excitement that I introduce and welcome both Holly Bielak and Mariann Hawken to DoIT's Instructional Technology & New Media (ITNM) group. Mariann and Holly join... http://doit.umbc.edu/itnm/ https://my3.my.umbc.edu/api/v0/pixel/news/45172/guest@my.umbc.edu/e2e3b7a81ef57ae09588c91c21535b3f/api/pixel Division of Information Technology (DoIT) https://my3.my.umbc.edu/groups/doit https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xsmall.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/original.JPG?1727453227 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xxlarge.png?1727453227 https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xlarge.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/large.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/medium.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/small.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xsmall.png?1727453227 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xxsmall.png?1727453227 Division of Information Technology https://assets4-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/xxlarge.jpg?1404146300 https://assets1-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/xlarge.jpg?1404146300 https://assets1-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/large.jpg?1404146300 https://assets4-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/medium.jpg?1404146300 https://assets2-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/small.jpg?1404146300 https://assets4-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/xsmall.jpg?1404146300 https://assets4-my.umbc.edu/system/shared/thumbnails/news/000/045/172/2f0ecf396e44a80e9a5dfdbed6d9fae5/xxsmall.jpg?1404146300 8 2 true Mon, 30 Jun 2014 12:42:47 -0400 Mon, 16 Feb 2015 12:29:56 -0500 Campus wiki downtime early on 7/2/2014
On Wednesday, July 2nd starting at 6:30am the campus wiki will be offline.  This is to replace some failed hardware on the system that runs the wiki.

This outage is expected to last one hour, with service restored by 7:30am on Wednesday, July 2nd.

During the outage, the campus wiki will be inaccessible.  If you have any questions or concerns, please contact our Technology Support Center at x53838.

]]> On Wednesday, July 2nd starting at 6:30am the campus wiki will be offline.  This is to replace some failed hardware on the system that runs the wiki. This outage is expected to last one hour,... https://my3.my.umbc.edu/api/v0/pixel/news/45169/guest@my.umbc.edu/cad506e9be9e73029420276ae38596d4/api/pixel Division of Information Technology (DoIT) https://my3.my.umbc.edu/groups/doit https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xsmall.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/original.JPG?1727453227 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xxlarge.png?1727453227 https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xlarge.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/large.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/medium.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/small.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xsmall.png?1727453227 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xxsmall.png?1727453227 Division of Information Technology 1 0 true Mon, 30 Jun 2014 10:40:12 -0400 REX/T-REX downtime Friday, 6/27, from 9 to 10 PM REX/T-REX will be unavailable Friday evening, 6/27, from 9 to 10 PM for hardware maintenance to install additional memory in the server.  Please let us know if you have any questions.

Kevin

]]> REX/T-REX will be unavailable Friday evening, 6/27, from 9 to 10 PM for hardware maintenance to install additional memory in the server.  Please let us know if you have any questions. Kevin https://my3.my.umbc.edu/api/v0/pixel/news/45136/guest@my.umbc.edu/f45e83e39a052b3dc1786d3d3ea2481f/api/pixel rex Report Exchange (REX) https://my3.my.umbc.edu/groups/rex https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/original.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/large.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/medium.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/small.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxsmall.png?1349113538 Report Exchange (REX) 0 0 true Thu, 26 Jun 2014 04:57:32 -0400 Advising and Registration Status by Plan report updated
The Advising and Registration Status by Plan report has been modified to allow selection of one or all careers.  Note that the report will no longer default to Undergraduate and you will have to select a career when running the report.  As a reminder, this report is useful for obtaining a list of students who have been term activated for a particular plan(s).  The report can be accessed by going to rex.umbc.edu, clicking on 'Guided Reports', then clicking on 'Student Records and Enrollment', 'Plan Enrollment', then 'Details'.
]]> The Advising and Registration Status by Plan report has been modified to allow selection of one or all careers.  Note that the report will no longer default to Undergraduate and you will have to... https://my3.my.umbc.edu/api/v0/pixel/news/45085/guest@my.umbc.edu/eeb57b770bf5831ae4a77539c4d1307c/api/pixel rex Report Exchange (REX) https://my3.my.umbc.edu/groups/rex https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/original.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/large.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/medium.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/small.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxsmall.png?1349113538 Report Exchange (REX) 0 0 true Thu, 19 Jun 2014 08:13:13 -0400 REX Grade Distribution for External Audience
Home > Census Data > Survey Data - External > Grade Distribution for External Audience

The above report on REX is used to provide grade distribution statistics to MyEdu, who requested it under the Freedom of Information Act.  It shows each class section for a given term, including the number of people with each grade and the instructor's name.  It excludes any class with 10 or fewer students, and any class where everyone, or everyone except one student, received the same grade. It is based on grades frozen at the end of the semester (Version = "End of Term Census").  This information has been provided to MyEDU for a couple years now, but this report would be used for any similar external requests made under the Freedom of Information Act. ]]> Home > Census Data > Survey Data - External > Grade Distribution for External Audience The above report on REX is used to provide grade distribution statistics to MyEdu, who... https://my3.my.umbc.edu/api/v0/pixel/news/45055/guest@my.umbc.edu/4047182a76ebc72b927e958e14c9c4e3/api/pixel rex Report Exchange (REX) https://my3.my.umbc.edu/groups/rex https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/original.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/large.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/medium.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/small.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxsmall.png?1349113538 Report Exchange (REX) 0 0 true Tue, 17 Jun 2014 09:01:29 -0400 Campus webmail to be upgraded on June 19th This will not affect UMBC Google mail (Gmail) users

On Thursday, June 19th at 7am, DoIT will be performing an upgrade of the campus webmail environment for our dedicated Cyrus mail servers. The current webmail environment is out of date on both the hardware and software. There will be a brief outage to transition to the new server and no data will be lost during this upgrade.  Anyone logged into webmail prior to 7am will need to restart their browser and login again once the upgrade is completed.  Users of Cyrus webmail will notice a more refined interface with new colors as well as some icons that have shifted location.  


Anyone wishing to try out the new Cyrus webmail environment is encouraged to login at https://webmail-dev.core.umbc.edu. If you have any questions or concerns, please contact the Technology Support Center at x53838.


Note: This campus webmail upgrade will not impact users who have migrated their email to Google.  

]]> On Thursday, June 19th at 7am, DoIT will be performing an upgrade of the campus webmail environment for our dedicated Cyrus mail servers. The current webmail environment is out of date on both the... https://my3.my.umbc.edu/api/v0/pixel/news/45051/guest@my.umbc.edu/e8e405c651dc34d73f90a99ecdd31b44/api/pixel Division of Information Technology (DoIT) https://my3.my.umbc.edu/groups/doit https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xsmall.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/original.JPG?1727453227 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xxlarge.png?1727453227 https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xlarge.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/large.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/medium.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/small.png?1727453227 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xsmall.png?1727453227 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/021/d27760c5de12c74b73faec8d0e631acf/xxsmall.png?1727453227 Division of Information Technology 0 0 false Mon, 16 Jun 2014 13:36:49 -0400 REX/T-REX Downtime Friday (6/13) and Saturday (6/14) REX/T-REX will have downtime for maintenance starting Friday, 6/13 at 4 pm through Saturday, 6/14 at 6 pm.  This downtime corresponds with the scheduled downtime for SA bundles. ]]> REX/T-REX will have downtime for maintenance starting Friday, 6/13 at 4 pm through Saturday, 6/14 at 6 pm.  This downtime corresponds with the scheduled downtime for SA bundles. https://my3.my.umbc.edu/api/v0/pixel/news/45026/guest@my.umbc.edu/c88347c8642459747ca98a7a92db8245/api/pixel rex Report Exchange (REX) https://my3.my.umbc.edu/groups/rex https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/original.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/large.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/medium.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/small.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxsmall.png?1349113538 Report Exchange (REX) 0 0 true Thu, 12 Jun 2014 21:57:59 -0400 New columns added to Student Enrollment by Plan report Columns have been added to the Student Enrollment by Plan report to show the student's High School and Last College Attended.  As a reminder, this report is useful for obtaining a list of students enrolled in a particular plan(s).  The report can be accessed by going to rex.umbc.edu, clicking on 'Guided Reports', then clicking on 'Student Records and Enrollment', 'Plan Enrollment', then 'Details'.
 ]]> Columns have been added to the Student Enrollment by Plan report to show the student's High School and Last College Attended.  As a reminder, this report is useful for obtaining a list of... http://rex.umbc.edu https://my3.my.umbc.edu/api/v0/pixel/news/44992/guest@my.umbc.edu/a98f705e08a28239bd8eadc0b6593baa/api/pixel rex Report Exchange (REX) https://my3.my.umbc.edu/groups/rex https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/original.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xlarge.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/large.png?1349113538 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/medium.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/small.png?1349113538 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xsmall.png?1349113538 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/027/84d2a013f34a449185e0a8b510929235/xxsmall.png?1349113538 Report Exchange (REX) 0 0 true Wed, 11 Jun 2014 09:45:01 -0400 RT - Web Server update DoIT upgrading the RT web server hardware week of 6-15-2014 DoIT staff will be upgrading the Request Tracker (RT) web server hardware the week of 6-15-2014.

The exact day/time has not been finalized yet but the downtime is estimated to be very minimal and will occur in off hours. Once the day/time is determined I will share it with this group.

In the meantime I would like to request members of this group to take a few minutes and look at the development web server setup to ensure that this change has not affected anything you do currently.

Please remember the software is the same and we are just replacing the 5 year old hardware used to provide web access.

The url used for testing is rt-dev-new.core.umbc.edu

Please note you will get a security exception message and you can continue through that message.

Any and all feedback is greatly appreciated.

Thanks

Joe Kirby
]]> DoIT staff will be upgrading the Request Tracker (RT) web server hardware the week of 6-15-2014. The exact day/time has not been finalized yet but the downtime is estimated to be very minimal... https://my3.my.umbc.edu/api/v0/pixel/news/44902/guest@my.umbc.edu/b8954ad882c658e218a74c3407811df9/api/pixel RT - Request Tracker https://my3.my.umbc.edu/groups/rt https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/xsmall.png?1343496195 https://assets4-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/original.png?1343496195 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/xxlarge.png?1343496195 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/xlarge.png?1343496195 https://assets1-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/large.png?1343496195 https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/medium.png?1343496195 https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/small.png?1343496195 https://assets3-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/xsmall.png?1343496195 https://assets2-my.umbc.edu/system/shared/avatars/groups/000/000/434/608c52894a47a2e6e35b9c555500b1e8/xxsmall.png?1343496195 RT - Request Tracker 0 6 true Mon, 02 Jun 2014 13:43:22 -0400 DoIT Taking Steps to Protect Sensitive Data on our AD server
Over the weekend of May17-18, DoIT will be copying  files found on our Active Directory (AD) servers that have sensitive information in them and encrypting those files and storing them in a special location.  DoIT will be glad to work with anyone that requires access to these files for their work or scholarship, we ask you submit a help request ticket or email security@umbc.edu.  Before giving you these files back we will have one of our staff contact you and go over procedures for how to safely store and work with files that contain sensitive information in a way that protects the university and individuals. 

We want to thank everyone for your cooperation to date, as DoIT has been working with departments to remediate other places that have this information we have seen great cooperation. We very much appreciate the way the UMBC community has supported the efforts to better protect the information of our students, alumni, staff, and faculty. We know this is abrupt but felt that getting the data in a secure state was of the greatest importance. 

Below is some information to explain this further.

Why is DoIT removing these files from AD at this time?

Due to the data breach at UM-College Park, the Regents have instructed all institutions to take additional steps to identify and protect personal information, such as SSN, from being released. The Regents have asked that campuses undertake an inventory to find where this information is stored and take all appropriate measures to protect this information. Under Maryland law, file encryption is one of the recognized measures for protecting information. 

Why the sense of urgency?

Over the years, DoIT has consistently increased space for users and departments in our Active Directory environment.  The totality of the number of files makes the Active Directory (AD) server critical to protect. Because we feel most of these files were used in the past and most will not be needed immediately, we feel acting quickly is the best course of action to ensure we are protecting the university and each others information.

What kind of files are being scanned?

The software that we have scans word, excel, pdf, and images looking for SSN's. Most of the files it will find are old reports dating back many years ago when SSN was regularly used. In many cases, the files may contain on a few SSN's in them.

How can I find out what files were taken from my account?

Please submit a ticket, http://my.umbc.edu/help, and we will send you back the list of files associated with your names. If you don't notice any files missing it is likely the files we protected were no longer needed.

How do I get access to my files with SSNs in them?

You should submit a ticket through http://my.umbc.edu/help, we will have someone work with you go over the best way to do this. If you have a time critical issue, please note that in the ticket and we will expedite this.

What will I do if I need to do if I regularly deal with files that have SSNs in them as part of my job?

There are options available (encrypted hard drives, UMBCs Box.com service) for securely working with these kinds of files. DoIT will sit down with your staff and understand what your needs are and come up with a solution that meets your units needs but at the same time ensures you are protecting the information and the university.

Will you continue to scan for sensitive files in my account?

Yes. We intend to run the process on a regularly basis and scan, at least monthly, all files on Active Directory and remove and encrypt files with sensitive information in them..

Will DoIT delete these files at some point in the future?

There are no immediate plans to do this right now. Our plan is to work with units over the next fiscal year to review the files and discuss the best ways to safely handle sensitive data. As part of that process we will ask departments if there are any files that can be safely deleted.


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