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<NewsItem contentIssues="false" id="79904" important="true" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79904">
<Title>10-30-2018 9pm Scheduled Downtime for RT</Title>
<Body>
<![CDATA[
    <div class="html-content"><span>DoIT's Unix Infrastructure group will need to take the RT system down to perform some necessary hardware maintenance. Downtime is expected to minimal, 1 hour or less.</span><br><br><span>Please contact me if you have any questions.</span><br><br><div>Joe Kirby ,  Assistant Vice President, Business Systems</div><div>Division of Information Technology (DoIT) </div><div>Support Response -  <span> </span><a href="http://www.umbc.edu/doit" rel="nofollow external" class="bo">http://www.umbc.edu/doit</a> </div><div>Administration 627</div><div>Office - 410-455-3020 </div><div>Email -<span> </span><a href="mailto:kirby@umbc.edu" rel="nofollow external" class="bo">kirby@umbc.edu</a></div></div>
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<Summary>DoIT's Unix Infrastructure group will need to take the RT system down to perform some necessary hardware maintenance. Downtime is expected to minimal, 1 hour or less.  Please contact me if you...</Summary>
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<PostedAt>Tue, 30 Oct 2018 05:49:16 -0400</PostedAt>
<EditAt>Tue, 30 Oct 2018 05:50:55 -0400</EditAt>
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<NewsItem contentIssues="true" id="79879" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79879">
<Title>Campus Card and Mail Services Embraces Efficient Office Tech</Title>
<Tagline>How the DCARD Uses DocuSign to Cut Departmental Red Tape</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><p><span>Most businesses and institutions once had a
    foundation made up entirely of paper processes that tied every memo, report, paycheck,
    and signature into an elegantly elaborate, if incomprehensibly Gordian knot of
    redundancy. Nothing could get done before the right document was, to use the
    insightful words from <em>The Hitchhiker's Guide to the Galaxy</em>, “...signed
    in triplicate, sent in, sent back, queried, lost, found, subjected to public
    enquiry, lost again, and finally buried in soft peat for three months and
    recycled as firelighters.” </span></p>
    
    <p><span>Back on Earth, UMBC is one of many higher
    education institutions taking the proverbial sword to the knot of archaic
    business processes. The </span><span><a href="https://campuscard.umbc.edu/" rel="nofollow external" class="bo"><span>Campus Card and
    Mail Services</span></a><span> department has made headway
    by converting to digital forms for the Departmental Campus Card (DCARD). </span></span></p>
    
    <p><span>The DCARD allows certain staff and faculty to
    charge their department for work- related expenses such as small food
    purchases, copier use, pay-for-print services, postal goods and/or small UMBC
    Bookstore purchases. Assistant Director <strong>Drew Belcher </strong>says that since
    most people do not think in terms of back-end verification and auditing, they do
    not always grasp the financial power the DCARD gives an individual and the
    steps necessary to ensure it is authorized and utilized properly. </span></p>
    
    <p><span>Despite the complex approval process required
    for DCARD forms, UMBC’s electronic signature and digital workflow vendor, DocuSign</span><span><span>, provides a simple, automated solution. IT Support
    Assistant <strong>Kristen Hodges</strong>, B.A. ‘14, English Communication and
    Technology, can create a single template that can be used for many departments.
    The program’s interface allows her to easily create a signing order and
    designate each field on the form to a specific individual. Once it is sent, the
    form is automatically routed to each signer via secure email, eliminating the
    time once spent transporting forms by hand or mail.</span></span></p>
    
    <p><span>One particularly useful feature of digital forms
    is the tracking data that the system automatically records. This includes
    timestamps created every time someone views, edits, or signs a document. This
    information is critical during an internal or state audit that checks the
    validity of DCARD expenses. Belcher says he can easily create a document with
    all of the important data for any particular form and easily share it with
    third-party overseers in Financial Services. </span></p>
    
    <p><span>Moving forward, Campus Card and Mail Services is
    looking to convert more forms to DocuSign, especially those requiring
    signatures from off-campus partners. Doing so will, “increase our productivity
    and allow us to accomplish more during the work day,” says Hodges.</span></p>
    
    <p><span>Robust, versatile, and easy to use, digital
    signature technology empowers administrators to challenge the status quo and
    use its foundation to build a new process that is faster, smarter, and immune
    to parody.  </span></p>
    
    <p><span>More Info:</span></p>
    
    <ul><li><span>Visit
         the <u><span><a href="https://my3.my.umbc.edu/groups/docusign" rel="nofollow external" class="bo"><span>DocuSign
         myUMBC Group</span></a></span></u></span></li><li><span>Visit
         UMBC's <u><span><a href="https://wiki.umbc.edu/display/faq/Find+Help" rel="nofollow external" class="bo"><span>FAQ knowledge base</span></a></span></u></span></li></ul>
    
    
    
    
    
    </div>
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<Summary>Most businesses and institutions once had a foundation made up entirely of paper processes that tied every memo, report, paycheck, and signature into an elegantly elaborate, if incomprehensibly...</Summary>
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<PostedAt>Mon, 29 Oct 2018 10:59:51 -0400</PostedAt>
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<NewsItem contentIssues="true" id="79876" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79876">
<Title>From Student Worker to Nationally Recognized IT Leader</Title>
<Tagline>Damian Doyle receives EDUCAUSE&#8217;s Rising Star Award</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><span><p><span><em>By Eleanor Lewis</em></span></p><p><span>Damian Doyle ‘99, B.S. Computer Science, ‘16 M.S Information Systems</span><span>, says building trust and relationships are essential to his work every day at UMBC. </span></p><p><span>Doyle, assistant vice president of enterprise infrastructure in the Division of Information Technology (DoIT), is being recognized with </span><a href="https://www.educause.edu/careers/awards-program/educause-rising-star-award/rising-star-award-recipients/2018-rising-star-award-recipient" rel="nofollow external" class="bo"><span>Educause’s prestigious Rising Star award</span></a><span>, “</span><span>For demonstrating exemplary leadership in the implementation and deployment of information technology in support of the educational mission; for strong mentorship and promotion of diversity for those aspiring to the IT profession; for modeling collaborative partnerships within his institution and in the greater higher education community.”</span><span>He’ll receive the award at the annual </span><a href="https://events.educause.edu/annual-conference" rel="nofollow external" class="bo"><span>Educause Conference</span></a><span> this week.</span></p><p><span>Like a number of DoIT staff, Doyle began his career as a student worker, and was hired full time after graduation (51 of DoIT’s 75 FT staff are UMBC alumni). Over time, he began taking on leadership roles in network service and security, technology to support classroom learning, and cloud services. Doyle’s collaborative, positive, and thoughtful approach extends beyond DoIT to his work across campus and beyond.</span></p><p><span>Doyle is a member of UMBC’s </span><a href="https://cwit.umbc.edu/" rel="nofollow external" class="bo"><span>Center for Women in Information Technology (CWIT)</span></a><span> internal board, and works closely with </span><a href="https://cwit.umbc.edu/cwitscholars/" rel="nofollow external" class="bo"><span>CWIT Scholars</span></a><span>. He has developed an internship program for the scholars to receive hands-on experience in DoIT’s cybersecurity, UNIX infrastructure, and advanced networking teams. Doyle is also committed to working in shared governance and is currently president of the university’s Professional Staff Senate (PSS) and active with its University Steering Committee (USC). He is chair of the planning committee for </span><a href="https://marylandfll.org/" rel="nofollow external" class="bo"><span>Maryland’s First Lego League (FLL)</span></a><span> and is one of the state head referees. He also coaches his son’s school FLL team. </span></p><p><span>“Damian has been a partner with the Center for Women in Technology (CWIT) as an advocate for women and underrepresented students, educator, supervisor to CWIT students, and ally within the University of Maryland, Baltimore County,” says Erica D’Eramo, assistant director of CWIT. “He has promoted the opportunities for employment and technical experience in DoIT, and he participates in professional development exercises with new CWIT students and multiple networking opportunities throughout the year for all class years. We greatly appreciate his support of CWIT's mission and thoughtful collaborations for the past several years.” </span></p><p><span>DoIT Vice President and CIO </span><span>Jack Suess, B.S. ‘81 mathematics, and M.S. ‘94, information systems operations analysis</span><span>, says, “I am thrilled that the EDUCAUSE Awards Committee agreed that Damian's body of work was exceptional and that he was awarded the Rising Star Award. Damian’s technical and managerial leadership has not only advanced IT at UMBC; he’s taken that leadership and talent to work across campus and in the community, and he is seen as a national leader in the field, especially in the use of cloud technology.” </span></p><p><span>“I love building bridges,” Doyle explains. “I’m able to work with people on campus and learn what they are doing, then find and match technology to that, in order to help make their work better. </span></p><p><span>“IT staff see themselves as partners with the university community and so we’re committed to intentional customer service. It’s important to take time with people, to hear their viewpoints and understand their needs. If we’re going to change how we do something, it has to be because it’s of benefit, not just because it’s cool technology.</span></p><p><span>We’re at a point where you can’t teach and learn without technology, so we have to implement it in a way that serves the community.”</span></p><p><span>Doyle has also helped DoIT create a culture that is inclusive and welcoming too. Beyond his work with CWIT, Doyle says it’s been important for DoIT keep in mind the wide range of ways people from all backgrounds bring different perspectives on problems and solutions to their work. “I feel we have good values around this, but we want to make sure students understand and have that in an intentional way.” He says DoIT will continue to work on developing this area, and they are planning to launch some new initiatives this spring. </span></p><p><span>When he’s not at UMBC, Doyle takes time away from IT, playing ultimate frisbee and tennis, running, and biking. But he also loves science fiction and video games, which he often plays with his son, Leo, who shares his love of technology. Doyle, </span><a href="https://magazine.umbc.edu/keeping-up-with-the-doyles/" rel="nofollow external" class="bo"><span>whose parents were part of UMBC’s first graduating class</span></a><span>, now enjoys this time with Leo much like he did as a child when he and his father built computers together. He says he explains to his son that using technology and understanding how it works are two different things. That understanding has not only helped Doyle in his career, but has become part of a philosophy that has made a difference to the UMBC community as well.</span></p><p><span>In <a href="https://er.educause.edu/multimedia/2018/10/2018-educause-rising-star-award-damian-doyle" rel="nofollow external" class="bo">an interview</a> with </span><a href="https://er.educause.edu/" rel="nofollow external" class="bo"><span>Educause Review</span></a><span>, Doyle shared what keeps him inspired. “The people within higher education and their stories, passions, and dreams have a huge impact every day on my thinking and motivation. I’m continually impressed by the challenges many students have overcome to get where they are, and by the faculty, staff, and colleagues who are changing lives through their work, their research, and their commitment to education. The more people I talk with, learn from, and connect with, the more inspired I am to help them succeed and achieve their goals.”</span></p></span></div>
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<Summary>By Eleanor Lewis  Damian Doyle ‘99, B.S. Computer Science, ‘16 M.S Information Systems, says building trust and relationships are essential to his work every day at UMBC.   Doyle, assistant vice...</Summary>
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<PostedAt>Mon, 29 Oct 2018 10:18:50 -0400</PostedAt>
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<NewsItem contentIssues="true" id="79808" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79808">
<Title>Alternate Delivery Program Call for Participation Released</Title>
<Tagline>Hybrid/Online Course Redesign for Summer 2019</Tagline>
<Body>
<![CDATA[
    <div class="html-content">Faculty interested in developing an effective hybrid or fully online course are invited to <a href="https://docs.google.com/document/d/1pQ7rkFodkux1eFKu-iQjqk58hlbECLsoP5eAurXul50/edit?usp=sharing" rel="nofollow external" class="bo">submit a proposal</a> for this innovative faculty support program.<br>
        <br>The <a href="http://doit.umbc.edu/itnm/adp/" rel="nofollow external" class="bo">Alternate Delivery Program (<span>ADP</span>)</a> offers technical, pedagogical, and financial support to a selected cohort of faculty members who agree to 1) convert an existing in-person course to the hybrid or online delivery mode and 2) offer that course in Summer Session 2019. <div><br></div><div><div>Two information sessions are scheduled:</div><div><ul><li><span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/61402" rel="nofollow external" class="bo">Monday, November 5, 2018 from 12-1 PM</a></span></li><li><span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/65258" rel="nofollow external" class="bo">Wednesday, November 28, 2018 from 12-1 PM</a></span></li></ul></div><div>The SP/SU 2019 <span>ADP</span> Course Designer cohort will begin with <a href="https://my3.my.umbc.edu/groups/instructional-technology/events/65283" rel="nofollow external" class="bo">a three-day</a><span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/65283" rel="nofollow external" class="bo"> workshop for faculty on January 15-17, 2019</a>. T</span><span>he course conversion process will continue throughout the SP2019 semester with technical support from DoIT's </span><a href="http://doit.umbc.edu/itnm/staff" rel="nofollow external" class="bo">Instructional Technology Team</a><span>. </span><div><br><em><strong><a href="https://docs.google.com/document/d/1pQ7rkFodkux1eFKu-iQjqk58hlbECLsoP5eAurXul50/edit?usp=sharing" rel="nofollow external" class="bo">Access the ADP Course Designer Track Call for Participation here.</a></strong></em></div><div><em><br></em></div><div>Please contact the POCs identified in the <a href="https://docs.google.com/document/d/1pQ7rkFodkux1eFKu-iQjqk58hlbECLsoP5eAurXul50/edit" rel="nofollow external" class="bo">ADP Course Designer Track Call for Participation</a> if you have specific questions. </div><div><br></div><div> The proposal submission deadline is <strong>Monday, December 10, 2018</strong>.</div></div></div></div>
]]>
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<Summary>Faculty interested in developing an effective hybrid or fully online course are invited to submit a proposal for this innovative faculty support program.       The Alternate Delivery Program (ADP)...</Summary>
<Website>http://doit.umbc.edu/adp</Website>
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<Tag>cfp</Tag>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Mon, 29 Oct 2018 08:42:19 -0400</PostedAt>
<EditAt>Mon, 29 Oct 2018 08:47:05 -0400</EditAt>
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<NewsItem contentIssues="false" id="79834" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79834">
<Title>Changes are coming to REX Guided Reports</Title>
<Body>
<![CDATA[
    <div class="html-content"><span><span><span><span><p><span>On the evening of Wednesday, November 7th we will be upgrading REX Guided Reports.  This upgraded version will bring many enhancements and we wanted to touch upon a few of them here.</span></p><p><br></p><ul><li><p><span>Browser independence</span></p></li><li><p><span>New look and feel</span></p></li><li><p><span>Report Favorites</span></p></li><li><p><span>Improved Printing</span></p></li></ul><p><br></p><p><span>Further details on each can be found <a href="https://docs.google.com/document/d/19fgaicButgaDeHZliqAXLn3kzfTHGXJ2oE7gVGE9QIw/edit?usp=sharing" rel="nofollow external" class="bo"><u>here</u></a>.  </span></p><p><br></p><p><span>If you have any questions on the upgrade please reach out to us by visiting the REX website (<a href="http://rex.umbc.edu/" rel="nofollow external" class="bo"><u>rex.umbc.edu</u></a>) and submitting a ticket (under Getting Help &gt; REX Reporting Request Form).</span></p></span><p><br></p></span><p><br></p><p><br></p></span><p><span><br></span></p></span></div>
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<Summary>On the evening of Wednesday, November 7th we will be upgrading REX Guided Reports.  This upgraded version will bring many enhancements and we wanted to touch upon a few of them here.       Browser...</Summary>
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<Tag>rex</Tag>
<Group token="rex">Report Exchange (REX)</Group>
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<Sponsor>Report Exchange (REX)</Sponsor>
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<NewsItem contentIssues="true" id="79787" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79787">
<Title>National Distance Learning Week 2018 Lunchtime Series</Title>
<Tagline>Learn about ADP, Collaborate, Panopto, accessibility, Ultra</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><span><p><span>One in four students take some of their courses online, and two-thirds do so at a public institution in the same state where they live (Allen, Seaman, Pouline, &amp; Straut, 2016; Allen &amp; Seaman, 2017). In early November, UMBC celebrates the 11th anniversary of National Distance Learning Week (NDLW) with </span><a href="https://my.umbc.edu/groups/instructional-technology/events?mode=upcoming&amp;tag=ndlw" rel="nofollow external" class="bo"><span>a series of lunchtime conversations</span></a><span>. Topics include:</span></p><p><strong>Hybrid or Online? Learn about the Alternate Delivery Program</strong></p><ul><li><span>Monday, November 5 - </span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/61402" rel="nofollow external" class="bo">Register Online</a><span> </span></li></ul><p><span>Attend this information session to learn more about the </span><a href="http://doit.umbc.edu/adp" rel="nofollow external" class="bo"><span>Alternate Delivery Program</span></a><span>. Ask specific questions related to the ADP Course Designer Track Call to Participate </span><span>for Spring/Summer 2019. Previous ADP alumni will be on hand to share their experiences!</span></p><p><strong>Support Student Engagement with Collaborate Ultra</strong></p><ul><li><span>Tuesday, November 6 - </span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/61408" rel="nofollow external" class="bo">Register Online</a></li></ul><p><span>Imagine a room that was perfectly outfitted for collaboration -- except the room only exists online. Collaborate Ultra is an integrated web conferencing tool available to faculty through their Blackboard course shells. Attend this virtual session to learn best practices, workflows, and use cases.</span></p><p><span><strong>Panopto Lunch ‘n’ Learn</strong></span></p><ul><li><span>Wednesday, November 7 - </span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/61409" rel="nofollow external" class="bo">Register Online</a><span> </span></li></ul><p><span>UMBC has recently announced the licensing of Panopto, our new and improved screencasting platform. Learn about how Panopto could change the way you think about lecturing.</span></p><p><strong>Explore Accessibility in the Technology Test Kitchen</strong></p><ul><li><span>Thursday, November 8 - </span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/61410" rel="nofollow external" class="bo">Register Online</a><span> </span></li></ul><p><span>Bring your own device (laptop, tablet, smartphone) to one of our Technology Test Kitchen areas to learn and explore both faculty and student approaches to accessibility. Each Kitchen features “chefs” from Accessibility &amp; Disability Services or IT to discuss “recipes” (strategies, tools, resources, etc.) for addressing a particular issue. </span></p><p><strong>Monthly Blackboard Ultra Experience Orientation</strong></p><ul><li><span>Friday, November 9 - </span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/61411" rel="nofollow external" class="bo">Register Online</a><span> </span></li></ul><p><span>UMBC's current flavor of Blackboard has not changed significantly in many years, but that's about to change with the Ultra Experience! Attendees will receive information about training opportunities and how to access an Ultra Experience sandbox. Discuss the differences between course conversion and course redesign, and learn about other features exclusive to the Ultra Experience.</span></p><p><a href="https://my.umbc.edu/groups/instructional-technology/events?mode=upcoming&amp;tag=ndlw" rel="nofollow external" class="bo"><span>Please RSVP</span></a><span>: A light lunch will be provided for in-person sessions.</span></p><p><br></p><p><span><strong>Can't make these National Distance Learning Week sessions? Try these virtual events?</strong></span></p><p><span><em>Technology vs. Innovation: Strategies to Build an Engaging Online Course</em></span></p><p><span>Does the inclusion of technology alone make a course innovative? Learn strategies to make your courses more engaging through multiple modalities. </span></p><ul><li><span>Monday, November 5, 2018 from 1-2 PM EST</span></li><li><a href="https://www.qmprogram.org/qmresources/registration/index.cfm?sid=11610" rel="nofollow external" class="bo"><span>Register online</span></a><span> -&gt; (Note: You must have a free QM profile. </span><a href="https://wiki.umbc.edu/x/sAH9Aw" rel="nofollow external" class="bo"><span>See this FAQ</span></a><span>.)</span></li></ul><p><span><em>The IT Experiences of Undergraduate Students: EDUCAUSE’s 2018 ECAR Report </em></span></p><p><span>Topics will include student device access and ownership, device use and importance, student technology experiences, LMS use and satisfaction, learning environment preferences, experiences with instructors and technology, home internet access, a day in the online life of a student, accessibility, and student success tools.</span></p><ul><li><span>Monday, November 5, 2018 from 1-2 PM EST</span></li><li><a href="https://events.educause.edu/eli/webinars/2018/the-it-experiences-of-undergraduate-students-2018-ecar-findings" rel="nofollow external" class="bo"><span>Register online</span></a><span> -&gt; (Note: You must have an EDUCAUSE profile)</span></li></ul><span><em>How to Engage Online Students through Discussion Boards</em></span></span><div><span><span>Learn how you can engage students in your online classroom with discussion board questions mixed with online videos to increase online student retention.</span><ul><li><span>Tuesday, November 6, 2018 from 11 AM - noon EST</span></li><li><span><a href="https://www.usdla.org/2018-ndlw-2018/2018-ndlw-how-to-engage-online-students-through-discussion-boards/" rel="nofollow external" class="bo">Register online</a></span><span> </span></li></ul><span><em>Teaching Science Online: Learn from the Experts</em></span></span><div><span><span>Learn about best practices for bringing science to life in an online format and ask questions of experts in the field.</span></span></div><div><span><ul><li><span>Wednesday, November 7, 2018 from 1-2 PM EST</span></li><li><a href="https://onlinelearningconsortium.org/webinar/teaching-science-online-learn-from-the-experts/" rel="nofollow external" class="bo"><span>Register online</span></a><span> </span></li></ul></span><span><em>Digital Transformation in Higher Ed: What Is It, and Why Should You Care?</em></span></div><div><span>Digital transformation (DX) is having a profound impact across all industries, but what does it mean for higher education? Learn more about what DX means for higher education and why institutions should be planning for change now.</span></div><div><ul><li><span>Thursday, November 8, 2018 from 2-3 PM EST</span></li><li><a href="https://events.educause.edu/educause-live/webinars/2018/digital-transformation-in-higher-ed-what-is-it-and-why-should-you-care" rel="nofollow external" class="bo"><span>Register online</span></a><span> -&gt; (Note: You must have an EDUCAUSE profile)</span></li></ul></div><div><span><br><p><span>--</span></p><br><p><span>References</span></p><br><p><span>Allen, I. E., Seaman, J., Poulin, R., &amp; Straut, T. T. (2016). Online report card: Tracking online education in the United States. Oakland, CA: Babson Survey Research Group. Retrieved from <a href="http://onlinelearningsurvey.com/reports/onlinereportcard.pdf">http://onlinelearningsurvey.com/reports/onlinereportcard.pdf</a></span></p><br><p><span>Allen, I. E., &amp; Seaman, J. (2017). Digital learning compass: Distance education enrollment report 2017. Oakland, CA: Babson Survey Research Group. Retrieved from <a href="http://onlinelearningsurvey.com/reports/digtiallearningcompassenrollment2017.pdf">http://onlinelearningsurvey.com/reports/digtiallearningcompassenrollment2017.pdf</a></span></p></span></div></div></div>
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<Summary>One in four students take some of their courses online, and two-thirds do so at a public institution in the same state where they live (Allen, Seaman, Pouline, &amp; Straut, 2016; Allen &amp;...</Summary>
<Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/79787</Website>
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<Tag>elearning</Tag>
<Tag>hybrid</Tag>
<Tag>ndlw</Tag>
<Tag>online</Tag>
<Group token="instructional-technology">Instructional Technology</Group>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Thu, 25 Oct 2018 14:56:09 -0400</PostedAt>
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<NewsItem contentIssues="true" id="79747" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79747">
<Title>P-Card Workflow Now Utilizing Digital Signatures</Title>
<Tagline>UMBC Procures Even More Strategic Sources of Efficiency</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><p><span>The UMBC
    Purchasing Card Program, part of the State of Maryland’s p-card program,
    allows departments to make small purchases (less than $5,000) quickly and
    easily. Although the adoption of this program reduced the amount of paperwork
    and processing time required for such purchases, the UMBC </span><span><span><a href="https://procurement.umbc.edu/" rel="nofollow external" class="bo"><span>Department of
    Procurement</span></a></span></span><span> and Strategic
    Sourcing (Procurement) is still required to strictly enforce the State’s
    policies and procedures for purchasing cards. This means that each application,
    agreement, and authorization must follow its own strict approval sequence to
    include the appropriate department head, as well as approvers from Procurement
    and Financial Services. </span></p>
    
    <p><span>When the
    approvals were captured on a paper form, the signing process was quite an
    ordeal. Executive Director of Procurement &amp; Strategic Sourcing <strong>Elizabeth
    Moss</strong> regretted the inefficiency and inconvenience of the need for staff to
    hand carry documents to each signer, often leaving the form to wait among
    dozens of other forms on the signer’s desk, before finally having each
    completed form filed away with the hope that it could be located if it was ever
    needed. The cost of paper and ink for printing all of these forms, when
    combined with the time spent transporting, storing, and retrieving countless
    documents, made it apparent that Procurement needed a more efficient solution. </span></p>
    
    <p><span>As a
    result, Procurement turned to DocuSign</span><span>,
    the electronic signature and digital workflow platform that UMBCs Division of
    Information Technology (DoIT) has integrated with the business processes of
    numerous departments on campus. This automated system eliminates as much excess
    as possible while simultaneously injecting a modest amount of urgency into the
    process in order to boost compliance.</span></p>
    
    <p><span>DocuSign
    does more than just create electronic versions of paper forms. It also enables
    users to create digital envelopes that will travel via secure email along a
    predetermined signing route. Each signer just clicks on the “View Document”
    button and is transferred directly to the form, where they are guided through
    each required field in their portion of the form. Once they have signed, the
    form is automatically sent to the next signer in the workflow, during which the
    initiator may track the form as it progresses and view timestamps recorded when
    each signer viewed and submitted their section. When the form is completed,
    each signer gets another email allowing them to review the completed document,
    which can be automatically uploaded to a specified Box cloud folder and sent to
    a designated Request Tracker queue.</span></p>
    
    <p><span>Using
    this tool, Procurement can fine tune the process to be as efficient as
    possible. Senders can specify the exact information each signer needs to
    provide while offering tooltips to clarify each field when necessary. Senders
    also can always see where the form is in the workflow and send reminders in
    order to rush a particularly time sensitive form. </span></p>
    
    <p><span>“Typically,
    people don’t immediately sign every paper document as soon as it reaches their
    desk. Most will wait until they have reached a stopping point with their
    electronic work to turn to those papers that have accumulated in their inbox.
    With DocuSign, people are much more likely to approve the form quickly since
    they can sign it electronically as soon as it reaches them through email, and
    send it on its way immediately,” Moss explains. “This allows us to promptly act
    upon the information in whatever way needed by the card holder.”</span></p>
    
    <p><span>By taking
    a sizeable chunk of their purchasing card paperwork out of the process,
    Procurement has made a big step towards a more streamlined and sustainable
    workflow for p-cards. </span></p>
    
    <p><span>More Info:</span></p>
    
    <p><span><span>·<span>       </span></span></span><span>Visit
    the <u><span><a href="https://my3.my.umbc.edu/groups/docusign" rel="nofollow external" class="bo">DocuSign myUMBC Group</a></span></u></span></p>
    
    <p><span><span>·<span>       </span></span></span><span>Visit
    UMBC's <u><span><a href="https://wiki.umbc.edu/display/faq/Find+Help" rel="nofollow external" class="bo">FAQ knowledge base</a></span></u></span></p>
    
    
    
    
    
    </div>
]]>
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<Summary>The UMBC Purchasing Card Program, part of the State of Maryland’s p-card program, allows departments to make small purchases (less than $5,000) quickly and easily. Although the adoption of this...</Summary>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Wed, 24 Oct 2018 09:49:53 -0400</PostedAt>
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<NewsItem contentIssues="true" id="79680" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79680">
<Title>Join us for the Quality Matters Virtual Conference</Title>
<Tagline>Sessions on student success &amp; academic integrity</Tagline>
<Body>
<![CDATA[
    <div class="html-content">Every year thought leaders, administrators, teachers, instructional designers, and educators from all over gather to learn, connect and share with one another at the annual Quality Matters (QM) conference. <span>In the spirit of continuous improvement, the conference helps those new to QM and those with years of experience connect on what matters most to the QM community -- quality online and hybrid learning for all learners. </span><div><span><br></span></div><div><span>In 2018, this conference will be held in St. Louis, Missouri, but t</span><span>he Instructional Technology team will host two virtual sessions on Wednesday, October 31, in ENGR 102:</span></div><div><br></div><div>10 AM - 11:30 AM - <a href="https://my3.my.umbc.edu/groups/instructional-technology/events/65197" rel="nofollow external" class="bo">Register online</a></div><div><span><strong>On Quality AND Student Success: The Dream Team (Keynote)</strong>
    
    The last 10 years have seen the rise of large-scale student success efforts focused on helping more and more diverse students finish what they start in higher education. In this presentation, we'll explore how quality online and blended learning - including competency-based options - have expanded access and success in higher education. Next, we'll dive into how the digital signal coming from these efforts has informed and improved student success work, especially advising and strategic-nudging outreach. Finally, we'll present strategies for leading efforts to connect quality and student success work with a special focus on fostering systems and cultures that significantly improve quality, student completion, and career success.</span></div><div><div><span><br></span></div><div><span>12:45 PM - 1:45 PM - <a href="https://my3.my.umbc.edu/groups/instructional-technology/events/65198" rel="nofollow external" class="bo">Register online</a></span></div><div><span><strong>Academic Integrity in an Interconnected World (Panel)</strong></span><br><br><span>Academic institutions seem to be facing an accelerating threat to integrity and, consequently, to the credibility of academic degrees (especially those earned online). Growing in both number and scope, these incidents include - but go well beyond - student cheating. For example, acquisition and sale of an institution's course material, such as assignments and exams, appears to be increasing through both the manipulation of students to share materials and cyber attacks. Panelists from some of the leading innovative online institutions will share their strategies, policies, and actions to ensure academic integrity.</span></div><div><br></div><div>Additional sessions are available on October 31st and November 1st. If you prefer to register on your own to view these sessions live or to access the recordings later, please <a href="https://www.qualitymatters.org/events/webcasting-recordings" rel="nofollow external" class="bo">visit the Quality Matters website</a>. You will need <a href="https://wiki.umbc.edu/x/sAH9Aw" rel="nofollow external" class="bo">a QM account</a> to register. Space is limited to 500 virtual seats. </div></div></div>
]]>
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<Summary>Every year thought leaders, administrators, teachers, instructional designers, and educators from all over gather to learn, connect and share with one another at the annual Quality Matters (QM)...</Summary>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Tue, 23 Oct 2018 11:04:24 -0400</PostedAt>
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<NewsItem contentIssues="true" id="79645" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79645">
<Title>Aligning Your Hybrid &amp; Online Course, Syllabus &amp; Resources</Title>
<Tagline>Workshop offered in-person or via webinar</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><div><span>Although many of the things you do in face-to-face classes can be done in online courses, you will find the planning process different. Rather than recreating what you are doing face-to-face, you will want to re-think and re-design your course for the online environment, incorporating tools and resources that are available online. </span><span>It all starts with course design, specifically, and aligned course design. By the end of the workshop, you will know how to bring your syllabus into alignment.</span></div><div><br></div><div>The <em>Want to Save Time? Align Now Workshop</em> is sponsored by t<span>he Office of Academic Innovation at Towson University. </span></div><div><br></div><div><span>Date:  October 24, 2018</span></div><div>Time:  12:30-1:30 p.m.</div><div>Location: Cook Library 404B</div><div>Facilitator: Dr. Sara Tarr, <a href="https://www.clearalignment.org/" rel="nofollow external" class="bo">ClearAlignment</a></div><div><br></div><div><span>The workshop is offered in person at the Towson campus and online via web conferencing software.</span></div><div><br></div><div>To attend this workshop, please <a href="https://fusion.towson.edu/www/SignupGeneric/index.cfm?type=OAI" rel="nofollow external" class="bo">register with Towson University</a>.</div><div><br></div><div>Please contact <span>Ms. Tammy Cross (tcross at towson.edu) for:</span></div><div><ul><li><span>In person attendees -&gt; Parking information </span></li><li><span>Webinar attendees -&gt; Access link </span></li><li><span>General questions about the event</span></li></ul></div></div>
]]>
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<Summary>Although many of the things you do in face-to-face classes can be done in online courses, you will find the planning process different. Rather than recreating what you are doing face-to-face, you...</Summary>
<Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/79645</Website>
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<Tag>alignment</Tag>
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<Tag>quality-matters</Tag>
<Tag>training</Tag>
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<Sponsor>Instructional Technology</Sponsor>
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<NewsItem contentIssues="true" id="79553" important="false" status="posted" url="https://my3.my.umbc.edu/groups/doit/posts/79553">
<Title>Cybersecurity Awareness Month</Title>
<Body>
<![CDATA[
    <div class="html-content"><span><p><a href="https://youtu.be/ytLeXK8y9GU" rel="nofollow external" class="bo"><img src="https://lh6.googleusercontent.com/JoE3kvXS9wvYE-j5WhUyELJgSChyb6o_GTaDF93XFJVDwZgSP8EEYnADAVmfqh__nPxn81uMDzVBzPUKaLUKSJ34Cz5z2qGQGNY5ODI7n9vj01dCte9lj4262ENFvBV7rr9j8u8K" width="372" height="252" style="max-width: 100%; height: auto;"></a></p><p><span><span>To The UMBC Community,</span></span></p><p><span>October is Cybersecurity Awareness Month, but in reality, we all need to be vigilant 24/7, 365 days a year. As such, I encourage you to watch this brief (under 2 min) </span><a href="https://youtu.be/ytLeXK8y9GU" rel="nofollow external" class="bo"><span>video public service announcement</span></a><span>.</span></p><p><span>Now, I want to challenge you: how careful are you about phishing emails? Do you know what phishing is? If in doubt, check out our </span><a href="https://doit.umbc.edu/umbc-phishing-and-spam-faqs/" rel="nofollow external" class="bo"><span>FAQs</span></a><span> about this and other IT security issues. Use the rest of this month to educate yourself. </span></p><p><span>If you have questions or want to learn more, visit the </span><a href="http://doit.umbc.edu/security" rel="nofollow external" class="bo"><span>DoIT security website</span></a><span>. You can even forward suspicious emails or IT security concerns to </span><a href="mailto:security@umbc.edu" rel="nofollow external" class="bo"><span>security@umbc.edu</span></a><span>.</span></p><p><span>Sincerely,</span></p><p><span><a href="https://doit.umbc.edu/about/vp-cio/" rel="nofollow external" class="bo">Jack Suess</a></span></p><p><span>Vice President and Chief Information Officer</span></p><p><span>UMBC Division of Information Technology (DoIT)</span></p><div><span><br></span></div></span></div>
]]>
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<Summary>To The UMBC Community,  October is Cybersecurity Awareness Month, but in reality, we all need to be vigilant 24/7, 365 days a year. As such, I encourage you to watch this brief (under 2 min) video...</Summary>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Wed, 17 Oct 2018 15:09:25 -0400</PostedAt>
<EditAt>Wed, 17 Oct 2018 15:19:10 -0400</EditAt>
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