Dear Campus Community,

We are excited to announce that UMBC will soon be enabling Concur Expense Assistant, a new feature designed to simplify and streamline the expense reporting process for travelers across campus.

Expense Assistant is an automation tool within SAP Concur that helps organize expenses by trip, reducing the amount of manual work required when preparing expense reports. Once enabled, eligible expenses imported into Concur — including UMBC Card transaction and available expenses — may automatically populate into the appropriate trip expense report.

What this means for you:

• Less manual entry when preparing expense reports
• Faster and easier reconciliation of travel expenses
• Improved organization by automatically grouping expenses to the appropriate trip
• Reduced chance of missing available expenses or attaching charges to the wrong report
• A more user-friendly and efficient Concur experience overall

UMBC’s configuration will organize expenses by trip only, helping keep travel-related expenses neatly connected to the correct travel request and expense report.

Important reminders:

• Travelers will still review, edit, and submit their own expense reports
• Expenses can still be manually moved or adjusted if needed
• Expense Assistant is intended to support — not replace — traveler review and compliance responsibilities

We believe this enhancement will significantly reduce some of the administrative burden associated with travel reconciliation and make the Concur process smoother for the campus community.

To learn more about Expense Assistant and see it in action, please watch SAP Concur’s short overview video:
https://community.concur.com/t5/Before-You-Go/Expense-Assistant-the-Assistant-You-Didn-t-Know-You-Needed/ba-p/56459

If you have any questions, please contact Travel Services at:
Travel@umbc.edu

Thank you,

Travel Services
Business Services
UMBC Travel Services