DoIT Announces Changes to Scantron Test Scoring Process

Mon, 01 Oct 2012 10:35:38 -0400

DoIT has recently made some changes to the Scantron Test Scoring process. The two most notable changes are the following:

Jim Keys is now located in ENGR Bldg suite 101

For security reasons DoIT is no longer emailing the test result file(s) to instructors; instead, test results will be posted in the File System of the corresponding Blackboard course

Drop Off of Exams:
Exams may be dropped off with Jim Keys on weekdays between 9 AM and 4:30 PM in the ENGR Bldg suite 101. You must have the answer keys filled out correctly, aligned in the same direction, and include a "Testbook Form" cover sheet. See this FAQ to download a copy of the cover sheet, and for answer key instructions. Please make sure to remind your students that they must fill out the Campus ID section of the exam answer sheet correctly. In the event that Jim is not available, any of the Instructional Technology full time staff members can take the exams and create an RT ticket for you indicating exam drop off. Alternatively you may use the after hours secure exam slot outside ENGR Bldg room 004. You must place your exams in a campus envelope and include a "Testbook Form" cover sheet. Envelopes and cover sheets are available on the door to room 004. After depositing your exams in the exam slot, please submit an RT ticket indicating that you have done so. We suggest a standard subject line such as:

Scantron Exam: [course] [semester] [instructor] or

Scantron Exam: PSYC 100 FA2012 Jones

Exams dropped off after hours will be retrieved the following morning. Jim will check to see if a corresponding RT ticket was created for each exam he retrieves. If not, he will create one. Scantron exams will be scored within two business days of RT ticket creation date.

Exam Results:
You should expect your exams to be scored within 48 hours of the RT ticket creation date & time. Once exams are scored, the resulting electronic file(s) will be placed in a folder titled "Scantron" in the File System of the corresponding Blackboard course. Reminder: By default, DoIT creates a Blackboard shell for every course in the Schedule of Classes, but it remains unavailable to students until the instructor of record makes it available. As such, only instructor(s) of the Bb course will have access to the course and the Scantron file folder. Please see this FAQ article for directions on locating and retrieving the test results from your Bb course.

Notification:
Once the scored Scantron files have been added to the Bb course, the RT ticket will be resolved and you will receive E-mail notification. In the RT ticket resolution message, we will include information on how to locate the test results in your Bb course, and how to upload Scantron grades into your Bb grade center. After you have been notified that the ticket is resolved, you may pick up the exam answer sheets, and corresponding print out from Jim Keys. Any exam answer sheets not picked up by the start of the next semester will be destroyed.