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<Title>Campus Card and Mail Services Embraces Efficient Office Tech</Title>
<Tagline>How the DCARD Uses DocuSign to Cut Departmental Red Tape</Tagline>
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<![CDATA[
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    <p><span>Most businesses and institutions once had a
    foundation made up entirely of paper processes that tied every memo, report, paycheck,
    and signature into an elegantly elaborate, if incomprehensibly Gordian knot of
    redundancy. Nothing could get done before the right document was, to use the
    insightful words from <em>The Hitchhiker's Guide to the Galaxy</em>, “...signed
    in triplicate, sent in, sent back, queried, lost, found, subjected to public
    enquiry, lost again, and finally buried in soft peat for three months and
    recycled as firelighters.” </span></p>
    
    <p><span>Back on Earth, UMBC is one of many higher
    education institutions taking the proverbial sword to the knot of archaic
    business processes. The </span><span><a href="https://campuscard.umbc.edu/" rel="nofollow external" class="bo"><span>Campus Card and
    Mail Services</span></a><span> department has made headway
    by converting to digital forms for the Departmental Campus Card (DCARD). </span></span></p>
    
    <p><span>The DCARD allows certain staff and faculty to
    charge their department for work- related expenses such as small food
    purchases, copier use, pay-for-print services, postal goods and/or small UMBC
    Bookstore purchases. Assistant Director <strong>Drew Belcher </strong>says that since
    most people do not think in terms of back-end verification and auditing, they do
    not always grasp the financial power the DCARD gives an individual and the
    steps necessary to ensure it is authorized and utilized properly. </span></p>
    
    <p><span>Despite the complex approval process required
    for DCARD forms, UMBC’s electronic signature and digital workflow vendor, DocuSign</span><span><span>, provides a simple, automated solution. IT Support
    Assistant <strong>Kristen Hodges</strong>, B.A. ‘14, English Communication and
    Technology, can create a single template that can be used for many departments.
    The program’s interface allows her to easily create a signing order and
    designate each field on the form to a specific individual. Once it is sent, the
    form is automatically routed to each signer via secure email, eliminating the
    time once spent transporting forms by hand or mail.</span></span></p>
    
    <p><span>One particularly useful feature of digital forms
    is the tracking data that the system automatically records. This includes
    timestamps created every time someone views, edits, or signs a document. This
    information is critical during an internal or state audit that checks the
    validity of DCARD expenses. Belcher says he can easily create a document with
    all of the important data for any particular form and easily share it with
    third-party overseers in Financial Services. </span></p>
    
    <p><span>Moving forward, Campus Card and Mail Services is
    looking to convert more forms to DocuSign, especially those requiring
    signatures from off-campus partners. Doing so will, “increase our productivity
    and allow us to accomplish more during the work day,” says Hodges.</span></p>
    
    <p><span>Robust, versatile, and easy to use, digital
    signature technology empowers administrators to challenge the status quo and
    use its foundation to build a new process that is faster, smarter, and immune
    to parody.  </span></p>
    
    <p><span>More Info:</span></p>
    
    <ul>
    <li><span>Visit
         the <u><span><a href="https://my3.my.umbc.edu/groups/docusign" rel="nofollow external" class="bo"><span>DocuSign
         myUMBC Group</span></a></span></u></span></li>
    <li><span>Visit
         UMBC's <u><span><a href="https://wiki.umbc.edu/display/faq/Find+Help" rel="nofollow external" class="bo"><span>FAQ knowledge base</span></a></span></u></span></li>
    </ul>
    
    
    
    
    
    </div>
]]>
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<Summary>Most businesses and institutions once had a foundation made up entirely of paper processes that tied every memo, report, paycheck, and signature into an elegantly elaborate, if incomprehensibly...</Summary>
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<PostedAt>Mon, 29 Oct 2018 10:59:51 -0400</PostedAt>
<EditAt>Thu, 14 Mar 2019 06:35:18 -0400</EditAt>
</NewsItem>

<NewsItem contentIssues="true" id="79876" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79876">
<Title>From Student Worker to Nationally Recognized IT Leader</Title>
<Tagline>Damian Doyle receives EDUCAUSE&#8217;s Rising Star Award</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><span><p><span><em>By Eleanor Lewis</em></span></p>
    <p><span>Damian Doyle ‘99, B.S. Computer Science, ‘16 M.S Information Systems</span><span>, says building trust and relationships are essential to his work every day at UMBC. </span></p>
    <p><span>Doyle, assistant vice president of enterprise infrastructure in the Division of Information Technology (DoIT), is being recognized with </span><a href="https://www.educause.edu/careers/awards-program/educause-rising-star-award/rising-star-award-recipients/2018-rising-star-award-recipient" rel="nofollow external" class="bo"><span>Educause’s prestigious Rising Star award</span></a><span>, “</span><span>For demonstrating exemplary leadership in the implementation and deployment of information technology in support of the educational mission; for strong mentorship and promotion of diversity for those aspiring to the IT profession; for modeling collaborative partnerships within his institution and in the greater higher education community.”</span><span>He’ll receive the award at the annual </span><a href="https://events.educause.edu/annual-conference" rel="nofollow external" class="bo"><span>Educause Conference</span></a><span> this week.</span></p>
    <p><span>Like a number of DoIT staff, Doyle began his career as a student worker, and was hired full time after graduation (51 of DoIT’s 75 FT staff are UMBC alumni). Over time, he began taking on leadership roles in network service and security, technology to support classroom learning, and cloud services. Doyle’s collaborative, positive, and thoughtful approach extends beyond DoIT to his work across campus and beyond.</span></p>
    <p><span>Doyle is a member of UMBC’s </span><a href="https://cwit.umbc.edu/" rel="nofollow external" class="bo"><span>Center for Women in Information Technology (CWIT)</span></a><span> internal board, and works closely with </span><a href="https://cwit.umbc.edu/cwitscholars/" rel="nofollow external" class="bo"><span>CWIT Scholars</span></a><span>. He has developed an internship program for the scholars to receive hands-on experience in DoIT’s cybersecurity, UNIX infrastructure, and advanced networking teams. Doyle is also committed to working in shared governance and is currently president of the university’s Professional Staff Senate (PSS) and active with its University Steering Committee (USC). He is chair of the planning committee for </span><a href="https://marylandfll.org/" rel="nofollow external" class="bo"><span>Maryland’s First Lego League (FLL)</span></a><span> and is one of the state head referees. He also coaches his son’s school FLL team. </span></p>
    <p><span>“Damian has been a partner with the Center for Women in Technology (CWIT) as an advocate for women and underrepresented students, educator, supervisor to CWIT students, and ally within the University of Maryland, Baltimore County,” says Erica D’Eramo, assistant director of CWIT. “He has promoted the opportunities for employment and technical experience in DoIT, and he participates in professional development exercises with new CWIT students and multiple networking opportunities throughout the year for all class years. We greatly appreciate his support of CWIT's mission and thoughtful collaborations for the past several years.” </span></p>
    <p><span>DoIT Vice President and CIO </span><span>Jack Suess, B.S. ‘81 mathematics, and M.S. ‘94, information systems operations analysis</span><span>, says, “I am thrilled that the EDUCAUSE Awards Committee agreed that Damian's body of work was exceptional and that he was awarded the Rising Star Award. Damian’s technical and managerial leadership has not only advanced IT at UMBC; he’s taken that leadership and talent to work across campus and in the community, and he is seen as a national leader in the field, especially in the use of cloud technology.” </span></p>
    <p><span>“I love building bridges,” Doyle explains. “I’m able to work with people on campus and learn what they are doing, then find and match technology to that, in order to help make their work better. </span></p>
    <p><span>“IT staff see themselves as partners with the university community and so we’re committed to intentional customer service. It’s important to take time with people, to hear their viewpoints and understand their needs. If we’re going to change how we do something, it has to be because it’s of benefit, not just because it’s cool technology.</span></p>
    <p><span>We’re at a point where you can’t teach and learn without technology, so we have to implement it in a way that serves the community.”</span></p>
    <p><span>Doyle has also helped DoIT create a culture that is inclusive and welcoming too. Beyond his work with CWIT, Doyle says it’s been important for DoIT keep in mind the wide range of ways people from all backgrounds bring different perspectives on problems and solutions to their work. “I feel we have good values around this, but we want to make sure students understand and have that in an intentional way.” He says DoIT will continue to work on developing this area, and they are planning to launch some new initiatives this spring. </span></p>
    <p><span>When he’s not at UMBC, Doyle takes time away from IT, playing ultimate frisbee and tennis, running, and biking. But he also loves science fiction and video games, which he often plays with his son, Leo, who shares his love of technology. Doyle, </span><a href="https://magazine.umbc.edu/keeping-up-with-the-doyles/" rel="nofollow external" class="bo"><span>whose parents were part of UMBC’s first graduating class</span></a><span>, now enjoys this time with Leo much like he did as a child when he and his father built computers together. He says he explains to his son that using technology and understanding how it works are two different things. That understanding has not only helped Doyle in his career, but has become part of a philosophy that has made a difference to the UMBC community as well.</span></p>
    <p><span>In <a href="https://er.educause.edu/multimedia/2018/10/2018-educause-rising-star-award-damian-doyle" rel="nofollow external" class="bo">an interview</a> with </span><a href="https://er.educause.edu/" rel="nofollow external" class="bo"><span>Educause Review</span></a><span>, Doyle shared what keeps him inspired. “The people within higher education and their stories, passions, and dreams have a huge impact every day on my thinking and motivation. I’m continually impressed by the challenges many students have overcome to get where they are, and by the faculty, staff, and colleagues who are changing lives through their work, their research, and their commitment to education. The more people I talk with, learn from, and connect with, the more inspired I am to help them succeed and achieve their goals.”</span></p></span></div>
]]>
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<Summary>By Eleanor Lewis  Damian Doyle ‘99, B.S. Computer Science, ‘16 M.S Information Systems, says building trust and relationships are essential to his work every day at UMBC.   Doyle, assistant vice...</Summary>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Mon, 29 Oct 2018 10:18:50 -0400</PostedAt>
<EditAt>Wed, 09 Jan 2019 12:30:00 -0500</EditAt>
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<NewsItem contentIssues="false" id="79871" important="true" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79871">
<Title>UMBC Lighting Update</Title>
<Body>
<![CDATA[
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    <h3>Some students who have been advising the administration, on repairs to lighting around the campus, here is an update from Chief of Staff.<br>The attachment below illustrates what is being done.</h3>
    <h3><u><span><strong>S</strong></span><strong>ee the attached document for the update.</strong></u></h3>
    </div>
]]>
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<Summary>Some students who have been advising the administration, on repairs to lighting around the campus, here is an update from Chief of Staff. The attachment below illustrates what is being done.  See...</Summary>
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<PostedAt>Mon, 29 Oct 2018 09:11:17 -0400</PostedAt>
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<NewsItem contentIssues="false" id="79859" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79859">
<Title>Looking for a Financial Coach?</Title>
<Tagline>If you're Struggling with your Expenses Open This!</Tagline>
<Body>
<![CDATA[
    <div class="html-content">We're launching a new program at UMBC! The MyBudgetCoach® program will pair you with a financial coach to help you reach your goals and be smarter about your spending! Click the flyer for more information.<div>
    <br><div>Interested? Sign up <a href="https://docs.google.com/forms/d/1rJYfssQVT5BQZLcYznJk07AapHLQDQMGmU8fU7DaDqg/edit" rel="nofollow external" class="bo">here</a>! </div>
    <div>
    <br><div>Questions? Email <a href="mailto:mybc@umbc.edu">mybc@umbc.edu</a> </div>
    </div>
    </div>
    </div>
]]>
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<Summary>We're launching a new program at UMBC! The MyBudgetCoach® program will pair you with a financial coach to help you reach your goals and be smarter about your spending! Click the flyer for more...</Summary>
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<Sponsor>Financial Smarts @ UMBC</Sponsor>
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<PostedAt>Sat, 27 Oct 2018 11:14:34 -0400</PostedAt>
<EditAt>Mon, 11 Mar 2019 13:33:50 -0400</EditAt>
</NewsItem>

<NewsItem contentIssues="false" id="79817" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79817">
<Title>COAT DRIVE - We need coats, hats, scarves and gloves</Title>
<Body>
<![CDATA[
    <div class="html-content">If you have any gently used men's or women's coats, hats, scarves or gloves that you would like to donate to UMBC students who are in need of these items, please contact Julie Rosenthal at <a href="mailto:julier@umbc.edu">julier@umbc.edu</a><br><br>Please do not put clothing donations in food collection bins.<br><br>Thank you for your continued support!!<br>
    </div>
]]>
</Body>
<Summary>If you have any gently used men's or women's coats, hats, scarves or gloves that you would like to donate to UMBC students who are in need of these items, please contact Julie Rosenthal at...</Summary>
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<Sponsor>Retriever Essentials</Sponsor>
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<PostedAt>Thu, 25 Oct 2018 15:44:45 -0400</PostedAt>
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<NewsItem contentIssues="false" id="79751" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79751">
<Title>Food Pantry Needs:  Peanut butter, tuna, canned fruit/vegs</Title>
<Tagline>We also need beans</Tagline>
<Body>
<![CDATA[
    <div class="html-content">
    <div>Thank you to everyone for your non-perishable food donations.  You're truly helping to keep our students from being hungry.</div>
    <div><br></div>
    <div>In addition to the items needed that are listed above, we are in need of reusable grocery size fabric bags.  We pack the paper bags inside the fabric bags so that the students can carry the food without having the paper bag break.</div>
    <div><br></div>
    <div>Please share info about Retriever Essentials and our ongoing non-perishable food drives with your colleagues.  We have 3 drop off locations on campus -- look for the bright yellow box - Commons by the reception desk, Admin building on the first floor in front of the elevators and Library to the right as you walk in.</div>
    <div><br></div>
    <div>We are always in need of hotel size toiletries too.</div>
    <div><br></div>
    <div>We are asking people to please consider doing a non-perishable food drive at your holiday parties.</div>
    <div><br></div>
    <div>Thank you!!<br>
    </div>
    <div><br></div>
    </div>
]]>
</Body>
<Summary>Thank you to everyone for your non-perishable food donations.  You're truly helping to keep our students from being hungry.     In addition to the items needed that are listed above, we are in...</Summary>
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<NewsItem contentIssues="true" id="79747" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79747">
<Title>P-Card Workflow Now Utilizing Digital Signatures</Title>
<Tagline>UMBC Procures Even More Strategic Sources of Efficiency</Tagline>
<Body>
<![CDATA[
    <div class="html-content">
    <p><span>The UMBC
    Purchasing Card Program, part of the State of Maryland’s p-card program,
    allows departments to make small purchases (less than $5,000) quickly and
    easily. Although the adoption of this program reduced the amount of paperwork
    and processing time required for such purchases, the UMBC </span><span><span><a href="https://procurement.umbc.edu/" rel="nofollow external" class="bo"><span>Department of
    Procurement</span></a></span></span><span> and Strategic
    Sourcing (Procurement) is still required to strictly enforce the State’s
    policies and procedures for purchasing cards. This means that each application,
    agreement, and authorization must follow its own strict approval sequence to
    include the appropriate department head, as well as approvers from Procurement
    and Financial Services. </span></p>
    
    <p><span>When the
    approvals were captured on a paper form, the signing process was quite an
    ordeal. Executive Director of Procurement &amp; Strategic Sourcing <strong>Elizabeth
    Moss</strong> regretted the inefficiency and inconvenience of the need for staff to
    hand carry documents to each signer, often leaving the form to wait among
    dozens of other forms on the signer’s desk, before finally having each
    completed form filed away with the hope that it could be located if it was ever
    needed. The cost of paper and ink for printing all of these forms, when
    combined with the time spent transporting, storing, and retrieving countless
    documents, made it apparent that Procurement needed a more efficient solution. </span></p>
    
    <p><span>As a
    result, Procurement turned to DocuSign</span><span>,
    the electronic signature and digital workflow platform that UMBCs Division of
    Information Technology (DoIT) has integrated with the business processes of
    numerous departments on campus. This automated system eliminates as much excess
    as possible while simultaneously injecting a modest amount of urgency into the
    process in order to boost compliance.</span></p>
    
    <p><span>DocuSign
    does more than just create electronic versions of paper forms. It also enables
    users to create digital envelopes that will travel via secure email along a
    predetermined signing route. Each signer just clicks on the “View Document”
    button and is transferred directly to the form, where they are guided through
    each required field in their portion of the form. Once they have signed, the
    form is automatically sent to the next signer in the workflow, during which the
    initiator may track the form as it progresses and view timestamps recorded when
    each signer viewed and submitted their section. When the form is completed,
    each signer gets another email allowing them to review the completed document,
    which can be automatically uploaded to a specified Box cloud folder and sent to
    a designated Request Tracker queue.</span></p>
    
    <p><span>Using
    this tool, Procurement can fine tune the process to be as efficient as
    possible. Senders can specify the exact information each signer needs to
    provide while offering tooltips to clarify each field when necessary. Senders
    also can always see where the form is in the workflow and send reminders in
    order to rush a particularly time sensitive form. </span></p>
    
    <p><span>“Typically,
    people don’t immediately sign every paper document as soon as it reaches their
    desk. Most will wait until they have reached a stopping point with their
    electronic work to turn to those papers that have accumulated in their inbox.
    With DocuSign, people are much more likely to approve the form quickly since
    they can sign it electronically as soon as it reaches them through email, and
    send it on its way immediately,” Moss explains. “This allows us to promptly act
    upon the information in whatever way needed by the card holder.”</span></p>
    
    <p><span>By taking
    a sizeable chunk of their purchasing card paperwork out of the process,
    Procurement has made a big step towards a more streamlined and sustainable
    workflow for p-cards. </span></p>
    
    <p><span>More Info:</span></p>
    
    <p><span><span>·<span>       </span></span></span><span>Visit
    the <u><span><a href="https://my3.my.umbc.edu/groups/docusign" rel="nofollow external" class="bo">DocuSign myUMBC Group</a></span></u></span></p>
    
    <p><span><span>·<span>       </span></span></span><span>Visit
    UMBC's <u><span><a href="https://wiki.umbc.edu/display/faq/Find+Help" rel="nofollow external" class="bo">FAQ knowledge base</a></span></u></span></p>
    
    
    
    
    
    </div>
]]>
</Body>
<Summary>The UMBC Purchasing Card Program, part of the State of Maryland’s p-card program, allows departments to make small purchases (less than $5,000) quickly and easily. Although the adoption of this...</Summary>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Wed, 24 Oct 2018 09:49:53 -0400</PostedAt>
<EditAt>Thu, 14 Mar 2019 06:35:48 -0400</EditAt>
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<NewsItem contentIssues="true" id="79730" important="true" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79730">
<Title>Sage Research Methods Database Trials</Title>
<Tagline>Learn how to use and create case studies and data sets!</Tagline>
<Body>
<![CDATA[
    <div class="html-content">UMBC now has trial access  to two Sage Research Methods databases:<div><br></div>
    <div>
    <a href="http://methods.sagepub.com/cases" rel="nofollow external" class="bo">Sage Research Methods : Cases</a> provides access to hundreds of case studies showing how methods are applied in real research studies. Browse or search by method, discipline, or academic level.</div>
    <div><br></div>
    <div>
    <a href="http://methods.sagepub.com/datasets" rel="nofollow external" class="bo">Sage Research Methods: Data Sets</a> provides access to over 150 data sets using data from real research, designed to support the teaching and independent learning of data analysis techniques. Select by method, discipline, or data type; data sets include both quantitative and qualitative research.</div>
    <div><br></div>
    <div>The trials will run from October 23 - November 30, 2018. </div>
    <div><br></div>
    <div>Students, faculty, and staff are strongly encouraged to explore these databases and provide feedback. Please use the comments section below to tell us what you think.</div>
    </div>
]]>
</Body>
<Summary>UMBC now has trial access  to two Sage Research Methods databases:    Sage Research Methods : Cases provides access to hundreds of case studies showing how methods are applied in real research...</Summary>
<Website>http://methods.sagepub.com/</Website>
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<PostedAt>Tue, 23 Oct 2018 14:12:53 -0400</PostedAt>
<EditAt>Mon, 12 Nov 2018 14:47:30 -0500</EditAt>
</NewsItem>

<NewsItem contentIssues="false" id="79638" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79638">
<Title>FREE - Coats, Hats, Scarves, Gloves Available to Students</Title>
<Tagline>Please contact julier@umbc.edu to set up an appointment</Tagline>
<Body>
<![CDATA[
    <div class="html-content">
    <div>Please share with your students that we have a coat closet where students can pick out a free coat.</div>
    <div><br></div>
    <div>We have a very small quantity of hats, gloves and scarves and could use more of those if you are able to donate them.  Contact Julie Rosenthal at <a href="mailto:julier@umbc.edu">julier@umbc.edu</a> to arrange pick up.</div>
    <div><br></div>
    <div>Thank you for your continued support!!<br>
    </div>
    </div>
]]>
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<Summary>Please share with your students that we have a coat closet where students can pick out a free coat.     We have a very small quantity of hats, gloves and scarves and could use more of those if you...</Summary>
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<PostedAt>Fri, 19 Oct 2018 11:12:04 -0400</PostedAt>
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<NewsItem contentIssues="true" id="79553" important="false" status="posted" url="https://my3.my.umbc.edu/groups/gsa/posts/79553">
<Title>Cybersecurity Awareness Month</Title>
<Body>
<![CDATA[
    <div class="html-content"><span><p><a href="https://youtu.be/ytLeXK8y9GU" rel="nofollow external" class="bo"><img src="https://lh6.googleusercontent.com/JoE3kvXS9wvYE-j5WhUyELJgSChyb6o_GTaDF93XFJVDwZgSP8EEYnADAVmfqh__nPxn81uMDzVBzPUKaLUKSJ34Cz5z2qGQGNY5ODI7n9vj01dCte9lj4262ENFvBV7rr9j8u8K" width="372" height="252" style="max-width: 100%; height: auto;"></a></p>
    <p><span><span>To The UMBC Community,</span></span></p>
    <p><span>October is Cybersecurity Awareness Month, but in reality, we all need to be vigilant 24/7, 365 days a year. As such, I encourage you to watch this brief (under 2 min) </span><a href="https://youtu.be/ytLeXK8y9GU" rel="nofollow external" class="bo"><span>video public service announcement</span></a><span>.</span></p>
    <p><span>Now, I want to challenge you: how careful are you about phishing emails? Do you know what phishing is? If in doubt, check out our </span><a href="https://doit.umbc.edu/umbc-phishing-and-spam-faqs/" rel="nofollow external" class="bo"><span>FAQs</span></a><span> about this and other IT security issues. Use the rest of this month to educate yourself. </span></p>
    <p><span>If you have questions or want to learn more, visit the </span><a href="http://doit.umbc.edu/security" rel="nofollow external" class="bo"><span>DoIT security website</span></a><span>. You can even forward suspicious emails or IT security concerns to </span><a href="mailto:security@umbc.edu" rel="nofollow external" class="bo"><span>security@umbc.edu</span></a><span>.</span></p>
    <p><span>Sincerely,</span></p>
    <p><span><a href="https://doit.umbc.edu/about/vp-cio/" rel="nofollow external" class="bo">Jack Suess</a></span></p>
    <p><span>Vice President and Chief Information Officer</span></p>
    <p><span>UMBC Division of Information Technology (DoIT)</span></p>
    <div><span><br></span></div></span></div>
]]>
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<Summary>To The UMBC Community,  October is Cybersecurity Awareness Month, but in reality, we all need to be vigilant 24/7, 365 days a year. As such, I encourage you to watch this brief (under 2 min) video...</Summary>
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<PostedAt>Wed, 17 Oct 2018 15:09:25 -0400</PostedAt>
<EditAt>Wed, 17 Oct 2018 15:19:10 -0400</EditAt>
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