It is our wish for everyone on campus to have a happy and healthy 2023! Make the coming year your best yet! In January, we start with a focus on individual health, goals, and plans. We then round out the month with a continuation of our series on communication skills and DEIB. We look forward to using the January winter break to help you all set aspirations, gain insights, and set actions into motion. 

 

The USM Learning and Talent Development Committee's Winter Wellness day-long program was held on December 20th.  There were 14 sessions to choose from and now you do not need to make a choice; ALL of the sessions have been recorded and will be available to view here. 

 

Attached is a PDF of our January Training Opportunities. This PDF has links to register for each of the events listed. We look forward to seeing you at many of these events to engage you in our community of learning.

Two events of particular note in our January calendar are: 

 

We begin a series on Work-Life Wellbeing. Throughout the spring, we will have one event per month that will focus on the balance we all strive to hold between our work lives and our home lives. January will focus on the personal side of our lives with Life Planning. February will bring a session on Work-Life Wellbeing: Worklife Balance Integration. That session explores topics gathered during recent focus groups. 

 

Also in January, we will explore the intersection of two of our series, communication skills and DEIB, with a crossover session on Intercultural Communication. Future planned sessions include Active Listening and Unconscious Bias. Stay tuned! 

 

Please share the attached flier with all that we may be able to serve. 

 

In partnership,

 

Jill Wardell & Melody Wright

UMBC Workplace Learning, OD & Wellness

Reminder:

Please read and share the important information below.

The time sheet for pay period 2022-14 (ending 12/31/2022) is the last time sheet that will be processed for calendar year 2022. PR14 timesheet submissions and approvals are due by 11:59 pm on January 5, 2023. 

Below are helpful factors that should be shared with supervisors and leave eligible employees. Based on audit compliance, the earliest that a time sheet approver may approve a time sheet for this period is January 1, 2023 (approvers cannot approve a time sheet before the pay period has ended).

1. To ensure that all leave is recorded and processed correctly for the 2022 calendar year, it is imperative that time sheets (pay period 14 and prior) are submitted and approved by Thursday, January 5, 2023. These time sheets must be processed in time entry for PR15. Timesheet approvers may need to check their timesheet approval portal more than once to per day to ensure they have reviewed submitted timesheets pending approval.
2. IMPACT:  Processing late time sheets after PR15 time entry, for leave eligible employees, will result in leave reductions from the 2022 leave and post inaccurate balances. 
3. Starting with the time sheet for pay period 16 (1/15/2023 thru 1/28/2023) and until the year-end leave process occurs, employees will notice the personal leave balance will reflect the unused personal hours from 2022 in addition to the hours for 2023. Any personal leave hours used or processed in the system after December 31, 2022 (ie. late time sheets or excess usage) will be deducted from the 2023 personal leave balance.
4. Maximum annual leave carryover into 2023, for full-time employees, is 400 hours. Carryover hours are pro-rated for part-time employees.
5. Supervisors should submit a Holiday Leave Carryover Exception Request Form (https://umbc.box.com/HolLeaveCarryoverExceptionPDF) for any employee approved to carry over unused holiday leave into calendar year 2023. The form must be signed by the Department Head and emailed to my attention for review and processing. Recommendation: Submit the waiver forms after January 6 to get an accurate account of the holiday(s) to carry into 2023.
6. Employees will notice updated leave balances, inclusive of processed year-end figures, on the time sheet for pay period 17 (ending 2/11/2023).
7. Payroll Preparers will be able to run the detailed leave report (use pay run id 2023016) to review leave data inclusive of year-end processing. 

Helpful notes: The steps for year-end leave processing are as follows:  

(5) Calculate new ending leave balances for the period ending PR15 (ending 1/14/2023). 

If you have any questions, please contact me at mcnamara@umbc.edu. I wish everyone a safe and relaxing holiday and break.

Sherrell J. McNamara, HRIS Manager 

Please read and share the important information below.

The time sheet for pay period 2022-14 (ending 12/31/2022) is the last time sheet that will be processed for calendar year 2022. PR14 timesheet submissions and approvals are due by 11:59 pm on January 5, 2023. 

Below are helpful factors that should be shared with supervisors and leave eligible employees. Based on audit compliance, the earliest that a time sheet approver may approve a time sheet for this period is January 1, 2023 (approvers cannot approve a time sheet before the pay period has ended).

1. To ensure that all leave is recorded and processed correctly for the 2022 calendar year, it is imperative that time sheets (pay period 14 and prior) are submitted and approved by Thursday, January 5, 2023. These time sheets must be processed in time entry for PR15. Timesheet approvers may need to check their timesheet approval portal more than once to per day to ensure they have reviewed submitted timesheets pending approval.
2. IMPACT:  Processing late time sheets after PR15 time entry, for leave eligible employees, will result in leave reductions from the 2022 leave and post inaccurate balances. 
3. Starting with the time sheet for pay period 16 (1/15/2023 thru 1/28/2023) and until the year-end leave process occurs, employees will notice the personal leave balance will reflect the unused personal hours from 2022 in addition to the hours for 2023. Any personal leave hours used or processed in the system after December 31, 2022 (ie. late time sheets or excess usage) will be deducted from the 2023 personal leave balance.
4. Maximum annual leave carryover into 2023, for full-time employees, is 400 hours. Carryover hours are pro-rated for part-time employees.
5. Supervisors should submit a Holiday Leave Carryover Exception Request Form (https://umbc.box.com/HolLeaveCarryoverExceptionPDF) for any employee approved to carry over unused holiday leave into calendar year 2023. The form must be signed by the Department Head and emailed to my attention for review and processing. Recommendation: Submit the waiver forms after January 6 to get an accurate account of the holiday(s) to carry into 2023.
6. Employees will notice updated leave balances, inclusive of processed year-end figures, on the time sheet for pay period 17 (ending 2/11/2023).
7. Payroll Preparers will be able to run the detailed leave report (use pay run id 2023016) to review leave data inclusive of year-end processing. 

Helpful notes: The steps for year-end leave processing are as follows:  

(5) Calculate new ending leave balances for the period ending PR15 (ending 1/14/2023). 

If you have any questions, please contact me at mcnamara@umbc.edu. I wish everyone a safe and relaxing holiday and break.

Sherrell J. McNamara, HRIS Manager 

Please read and share the important information below.

The time sheet for pay period 2022-14 (ending 12/31/2022) is the last time sheet that will be processed for calendar year 2022. PR14 timesheet submissions and approvals are due by 11:59 pm on January 5, 2023. 

Below are helpful factors that should be shared with supervisors and leave eligible employees. Based on audit compliance, the earliest that a time sheet approver may approve a time sheet for this period is January 1, 2023 (approvers cannot approve a time sheet before the pay period has ended).

1. To ensure that all leave is recorded and processed correctly for the 2022 calendar year, it is imperative that time sheets (pay period 14 and prior) are submitted and approved by Thursday, January 5, 2023. These time sheets must be processed in time entry for PR15. Timesheet approvers may need to check their timesheet approval portal more than once to per day to ensure they have reviewed submitted timesheets pending approval.
2. IMPACT:  Processing late time sheets after PR15 time entry, for leave eligible employees, will result in leave reductions from the 2022 leave and post inaccurate balances. 
3. Starting with the time sheet for pay period 16 (1/15/2023 thru 1/28/2023) and until the year-end leave process occurs, employees will notice the personal leave balance will reflect the unused personal hours from 2022 in addition to the hours for 2023. Any personal leave hours used or processed in the system after December 31, 2022 (ie. late time sheets or excess usage) will be deducted from the 2023 personal leave balance.
4. Maximum annual leave carryover into 2023, for full-time employees, is 400 hours. Carryover hours are pro-rated for part-time employees.
5. Supervisors should submit a Holiday Leave Carryover Exception Request Form (https://umbc.box.com/HolLeaveCarryoverExceptionPDF) for any employee approved to carry over unused holiday leave into calendar year 2023. The form must be signed by the Department Head and emailed to my attention for review and processing. Recommendation: Submit the waiver forms after January 6 to get an accurate account of the holiday(s) to carry into 2023.
6. Employees will notice updated leave balances, inclusive of processed year-end figures, on the time sheet for pay period 17 (ending 2/11/2023).
7. Payroll Preparers will be able to run the detailed leave report (use pay run id 2023016) to review leave data inclusive of year-end processing. 

Helpful notes: The steps for year-end leave processing are as follows:  

(5) Calculate new ending leave balances for the period ending PR15 (ending 1/14/2023). 

If you have any questions, please contact me at mcnamara@umbc.edu. I wish everyone a safe and relaxing holiday and break.

Sherrell J. McNamara, HRIS Manager 

Below is a link to a posted reference guide to help identify work and leave expectations during emergency closures and delayed openings. 

Due to the upcoming winter holiday break, the HR/Payroll and HRIS units are required to meet strict payroll processing deadlines. As a result, the deadline for timesheet approvals has been impacted for the period ending 12/17/2022 (timesheets for pay period 2023-13). 

Timesheet submissions and approvals for pay period 2023-13 (ending 12/17/2022) are due by 11:59 pm on Monday, December 19, 2022.  For auditing reasons, the earliest that a timesheet approver may approve a timesheet will be December 18th.  Timesheet approvers must coordinate with their employees to ensure timesheets are submitted in enough time for review and approvals. Timesheet approvers who will not be available to review and approve timesheets should communicate with alternate approvers accordingly.

Thank you.

Sherrell McNamara

HRIS Manager