We have been notified by the State Department of Budget and Management’s Employee Benefits Division (EBD) of several key updates applicable to employees (does not apply to Graduate Assistants) who have benefits through the State of Maryland.

Additional Premium Holidays for 2018

The State of Maryland announced yesterday that Governor Larry Hogan has approved two health premium holidays for the month of March for active, retired and contractual* employees enrolled in health coverage.   Due to the approved additional premium holidays, there will be no deductions for Medical, Prescription or Dental on the following University pay check dates:

March 9th – No deductions for Medical, Prescription, or Dental

March 23rd – No deductions for Medical, Prescription, or Dental

Please note:  On the paychecks of April 6th and October 5th there will be no deductions for Medical, Prescription, Dental, FSA’s, and Life Insurance as a part of our regularly scheduled semi-annual premium holidays.

*Contractual employees will see this reflected on their March premium coupons. 

Changes to Effective Dates of Coverage

In addition, there are two major changes to the way the State of Maryland applies effective dates of health coverage for new hires and employees who experience a “Qualifying Event”.  These changes were announced to our campus in 2017 and became effective on January 1, 2018:

1. Effective Dates of Coverage: Coverage will begin on the 1st of the month following the start date of a new hire or the “Qualifying Event” date (such as marriage, loss of coverage, divorce, etc.). Effective dates for newborns will be adjusted to the actual date of birth. Employee will be billed by the State of Maryland back to their effective date of coverage.

2. Termination Dates of Coverage:  Coverage will terminate on the last day of the month in which an employee separates from employment. If the employee has not had sufficient deductions through the end of the month in which they were covered, the State of Maryland will bill employees who separate employment. 

1095-C Tax Statements

The State of Maryland will issue 1095-C tax statements by March 2, 2018 as required by the IRS showing the months in 2017 in which employees had health coverage.  Due to recent changes to law, the IRS has removed the requirement to attach the 1095-C forms to your 2017 tax filing.  Employees do not have to wait until they receive their 1095-C tax statement to file their taxes.  They will, however, be asked questions on their tax filing about whether or not they had coverage in the 2017 tax year. 

State Personnel System (SPS) Update

HR and DoIT have been working to provide the State of Maryland with necessary information for the implementation of “Workday” in the State Personnel System (SPS).  No more paper!   Effective January 2019, SPS Workday will replace the current paper process; employees will have access to SPS Workday for online enrollment and changes in benefits.    Please visit the HR website for updates regarding the SPS implementation

Questions about can be directed to benefits at hrbenefits@umbc.edu 

 We have made the following changes to the Payroll website:

•  2017 W2s have been mailed and are available via the Payroll Online Service Center*.  Your 2017 W-2 – This document provides a thorough explanation on what all the numbers mean and how they relate to your year-end pay stub.
•  2018 W4 is NOT YET AVAILABLE -  We will post it as soon as we receive it.  Employees MAY NOT FILE EXEMPT FROM FEDERAL TAXES WITH THE 2017 W4 FORM.  If a W4 is completed as exempt from Federal tax withholding, CPB will not process the form and taxes will be set to maximum tax.  No refund will be issued until the employee files their 2018 tax refund.
• 2018 Federal Tax Memo from Central Payroll Bureau – “State employees should see the new calculations of their federal taxes on January 26, 2018.”  You may log in to the POSC on January 24th to get a preview of your net pay before check day.

Several employees have contacted Human Resources stating that they have received email communications that appear suspicious.  There are several phishing emails going around that are targeting employees stating UMBC HR is contacting them about Payroll.  Please delete these emails. 

The 2 modes of communication that Human Resources uses to email the campus community are automatic messages generated from PeopleSoft (relating to time sheets, time entry, etc.) and myUMBC group posts.  Please ignore posts that are not from these 2 sources.  You can determine if a myUMBC group email is authentic by going to the group directly through myUMBC.  If you see the post there, it was sent by Human Resources.

More information can be found here:

Phishing & Spam

https://wiki.umbc.edu/pages/viewpage.action?pageId=36766495

How can I identify a phishing attack?

https://wiki.umbc.edu/pages/viewpage.action?pageId=70943933

What does DoIT do to protect me from phishing attacks?

https://wiki.umbc.edu/pages/viewpage.action?pageId=1867884