Re-Post: FADS Training
The Financial Administrative Dashboards (FADS) is a reporting tool for UMBC, offering a
user-friendly interface and powerful features for accessing and analyzing
financial information. This course aims to provide participants with essential
system knowledge, focusing on navigating and utilizing Tableau's standard suite
of reports.
FADS introduces significant improvements across
multiple areas, including enhanced end-user readability, increased filter
flexibility, and new interactive visualizations.
Upon completing this course, participants will gain
proficiency in the following key areas:
1. Accessing FADs Participants will learn to log in to the FADs system and navigate
the different workbooks and dashboards.
2. Running FADs reports for various departments: Participants will understand how
to generate reports specific to different departments, allowing them to obtain
the financial information relevant to their areas of responsibility.
3. Drilling to
detail: Participants will explore the capability of drilling down into
the FADs reports to gain granular insights into expenses, and vouchers.
This functionality empowers users to examine
financial data at a more detailed level.
4. Saving and
sharing dashboards: Participants will learn to save and share their selections
and views.
The training will consist of hands-on practice and
demonstrations, allowing participants to actively engage with the FADs
system and understand the different activities involved in financial
reporting. Training documents will be provided during the session to
support
participants' learning journey.
Sign-up here.
]]>
Intro to the Financial Administrative Dashboards Wednesday, August 13, 2025 · 11 - 11:30 AM Join Online Event The Financial Administrative Dashboards (FADS) is a reporting...
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Office of Contract and Grant Accounting (OCGA)
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Financial Services
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Tue, 29 Jul 2025 09:20:56 -0400
UMBC Unit and Central Office Contact List
Resource for the Research Admin Community!
Check out this helpful resource for the Research Admin Community:
Where: You can find it on OCGA's Links webpage
here as well as on the OSP Unit Responsibilities webpage
here.
Why: This resource lists both
central and departmental contacts for the research administration
community. Check out the OCGA tab for help in finding your Grant
Accountant.
How to update: If you see an update that needs to be made, contact Mike Walsh, OSP Director at
mwalsh3@umbc.edu.
]]>
Check out this helpful resource for the Research Admin Community: What: UMBC Unit and Central Office Contact List Where: You can find it on OCGA's Links webpage here as well as on...
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Office of Contract and Grant Accounting (OCGA)
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Fri, 25 Jul 2025 13:32:03 -0400
Spring 2025 Effort Report Certification is DUE September 30, 2025
Spring 2025 Effort Reporting is Open
To the UMBC Research and Creative Achievement Community,
This is a reminder that Effort Reports for Spring 2025 are available and ready for certification.
The Spring 2025 period includes Payroll 2025-015 through Payroll 2025-026 (from January 12, 2025 through June 28, 2025). Certifications are due September 30, 2025.
Please
remember that Effort Reports are both a Compliance Tool and a Grants
Management Tool. After reviewing payroll charges, work with your
business managers if any changes are needed. Payroll cost transfers
(retros) should be processed prior to certification of Effort Reports as
retros will re-open any previously certified effort due to adjustments.
To
find out whether you have open effort reports for Spring 2025 (see page
6/7, Year: 2025 Period: Spring) and to learn how to certify them, see
the attached Effort Report Quick Guide with screenshots for your convenience. This guide provides detailed instructions on how to access the Effort Reports and FAQs.
*Note: If you are new to Effort Report certification,
please see page 13, FAQ #1 in the Quick Guide for information on how to
gain certification access. You will not be able to certify without
proper access in PeopleSoft.
*Note: If the PI on the project is not available to certify
due to termination, sabbatical, etc. see page 13, FAQ #2 in the Quick
Guide for instructions. Requests must come directly from the department
chair/dean/director.
Your timely commitment to this process is appreciated.
]]>
To the UMBC Research and Creative Achievement Community, This is a reminder that Effort Reports for Spring 2025 are available and ready for certification. The Spring 2025 period includes...
https://cga.umbc.edu/effort-report-reference-guide/
Document
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Office of Contract and Grant Accounting (OCGA)
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Thu, 17 Jul 2025 13:31:58 -0400
*New for FY2026* Leave Payout Rate Guidance
FY2026 Annual Leave Payout Rate
See our new
webpage for resources about the FY2026 Annual Leave Payout Rate, effective 7/1/2025.
]]>
See our new webpage for resources about the FY2026 Annual Leave Payout Rate, effective 7/1/2025. The Leave Payout Rate Guidance webpage includes explanations, dates, and Frequently Asked...
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Office of Contract and Grant Accounting (OCGA)
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Fri, 20 Jun 2025 10:43:16 -0400
Research Administrator's Mentoring Program FY2026 Sign-up Form
Deadline: Wed, June 4 to Sign-up for Mentoring!
UMBC Research Administrator's Community:
Are you interested in networking, sharing resources, and learning best practices within UMBC's Research Administrator's Community?
We are looking for both Mentors and Mentees who would like to benefit from this program.
Wednesday, June 4 is the deadline to sign-up for our FY2026 Research Administrator's Mentoring Program.
We welcome all questions and comments about the program and encourage you to speak with your supervisor about interest and time commitments.
]]>
UMBC Research Administrator's Community: Are you interested in networking, sharing resources, and learning best practices within UMBC's Research Administrator's Community? We are looking for...
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Office of Contract and Grant Accounting (OCGA)
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Mon, 02 Jun 2025 10:36:42 -0400
UMBC Gap Guidance regarding NSF Facility and Administration Policy
Dear Colleagues,
On Friday, May 2, The National Science Foundation (NSF) announced a new 15 percent Facility & Administrative (F&A) Cost Recovery policy
for implementation today, Monday May 5, 2025. This new policy does not
impact existing or continuations of existing awards. However, it does
impact new awards for already submitted, and to-be-submitted, proposals.
As you may know, UMBC’s current F&A Cost Recovery rates
are approved by the federal government (HHS is our Cognizant Federal
Agency for our federally-negotiated F&A Rate Agreement across all
agencies) after a comprehensive process that includes an audit and
review of actual expenditures, as well as an extensive negotiation. The
application of the federally approved F&A rates allows UMBC to
recover the actual costs required to complete the proposed work in
support of our research and creative achievement community.
This new NSF policy has no basis on UMBC’s actual
costs. Acceptance of any rate that does not cover UMBC’s costs
represents an unsustainable cost burden on UMBC. UMBC has been advised
that any proposal submitted to or any approved award accepted from NSF
at the 15% F&A rate may represent legal acceptance of this capped
rate for all of our federal contracts and grants.
UMBC anticipates that, as with other
agencies who have attempted similar policies, a Temporary Restraining
Order (TRO) will be placed on this NSF F&A policy. However, there
may be a gap between such a TRO and an award issuance or proposal
submission.
Therefore, at this time, UMBC will only
submit proposals to and accept awards from NSF utilizing our federally
negotiated and approved F&A Cost Recovery rates. Please understand
that there is a valid concern that proposals submitted with an F&A
Rate above the 15% cap may be returned to the institution without
review. We will not be able to accept any NSF awards with a 15% F&A
cap at this time.
While we appreciate the potential negative
impact this decision may have on members in our research and creative
achievement community, we hope this gap guidance will become moot once a
TRO has been issued.
To learn more about F&A at UMBC, please see the UMBC F&A Rate Information page.
Sincerely,
Dean A. Drake
Associate Vice President for Research and Creative Achievement
Cheryl joins UMBC after an impressive tenure at our sister institution the University of Maryland, Baltimore within their School of Medicine, where she most recently served as the Director, Contracts and Grants. Cheryl brings a wealth of experience including over 14 years of research administration.
Her departmental perspective will inform our team and allow us to better understand and service the needs of our UMBC community. Cheryl has a proven track record as a collaborative leader and has been instrumental in building high functioning teams at UMB’s School of Medicine.
Please join me in welcoming Cheryl to UMBC!
Sincerely,
Bryan Casey
Asst. Vice President and Controller
]]>
Dear Research and Creative Achievement Community, I’m happy to announce that today May 5th , Cheryl Young has joined the Office of Contract and Grant Accounting as our Director. Cheryl joins...
https://cga.umbc.edu/
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Office of Contract and Grant Accounting (OCGA)
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true
Mon, 05 May 2025 10:46:21 -0400
Mon, 05 May 2025 12:03:26 -0400
OCGA's newest team members
Help us to welcome our new OCGA team members!
The Office of Contract and Grant Accounting is very pleased
to welcome our newest staff, Sheronda Bowie and Angie White.
Sheronda started on February 24 as our new Grant Accountant
and Angie’s first day is today. She is our new Senior Financial Analyst.
We are so excited to have both new members of our team!
Sheronda’s email: sbowie1@umbc.edu
Angie’s email: awhite12@umbc.edu
How to find your Grant Accountant in PeopleSoft
]]>
The Office of Contract and Grant Accounting is very pleased to welcome our newest staff, Sheronda Bowie and Angie White. Sheronda started on February 24 as our new Grant Accountant and Angie’s...
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Office of Contract and Grant Accounting (OCGA)
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Mon, 07 Apr 2025 10:39:29 -0400
NCURA webinar for Service Units
View the March 24, 2025 NCURA webinar for free!
The webinar will be held virtually on March 24, 2025 from 2:00 - 3:30pm with an after the show talk with faculty from 3:35 - 4:30pm.
Service Center Managers and Administrative support - this is for you!
Instructions on using the link can be found
here.
As federal funding policies continue to evolve, institutions managing
service centers must proactively adapt to potential reductions in
research funding and shifting cost recovery limitations.
This session
explores the financial and operational complexities of service center
management, focusing on advanced cost analysis, rate setting strategies,
external user pricing, and compliance with federal guidelines. With
ongoing discussions surrounding limitations on indirect cost
recovery—such as the recently proposed 15% cap at NIH—institutions face
increased pressure to maximize cost recovery while ensuring compliance.
This session will examine strategies for optimizing service center
operations, developing sustainable financial models, and leveraging
alternative revenue sources. Through real-world case studies and
interactive discussions, participants will learn how to align their
service center structures with institutional priorities while navigating
federal cost principles, financial sustainability, and external audit
expectations.
Learning Objectives
Join us for this informative session, where we will:
- Analyze cost structures and rate-setting methodologies to ensure
financial sustainability while maintaining compliance with federal
guidelines.
- Explore strategies for mitigating the impact of potential reductions in federal research funding on service center operations.
- Discuss best practices for maximizing cost recovery, including external user pricing and appropriate subsidy allocations.
- Identify key considerations for aligning service center financial management with evolving federal funding priorities.
This session is ideal for research administrators, financial
managers, and institutional leaders responsible for overseeing service
center operations and research support facilities. Attendees should have
a working knowledge of service center cost recovery principles and
federal funding regulations.
]]>
The Office of Contract and Grant Accounting (OCGA) has purchased a registration to the NCURA webinar: Service and Recharge Center Costing Strategies Amidst Evolving Federal Funding Policies and...
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Office of Contract and Grant Accounting (OCGA)
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Wed, 26 Feb 2025 13:58:09 -0500
OCGA is looking for a Senior Financial Analyst
Come work for OCGA as a Senior Financial Analyst!
The Senior Financial Analyst, reporting to the Director of Grant & Contract
Accounting, will assist with complex award management activities and provide
oversight
both within the department and with peers on campus.
The Senior
Financial Analyst will be responsible for post award financial
compliance and accounting on various complex federal and non-federal
grants, stay current on latest updates and changes in Uniform Guidance
acting as a resource for peers, department administration and faculty.
Will oversee financial reporting, internal and external as assigned
including preparing financial metrics, models and other reports.
UMBC offers competitive compensation. This role starts at $74,000 and has over 4 weeks of vacation for regular full time roles.
Required Minimum Qualifications:
- Bachelor Degree
- Four years of related experience in sponsored research and/or financial positions, preferably in a higher education setting.
- Knowledge of Federal guidelines/procedures for grants and contracts.
- Knowledge and understanding of Peoplesoft Finance or other ERP accounting systems preferred.
- Knowledge of accounting and budgeting practices.
- Ability to utilize Excel to analyze data, prepare and maintain complex financial metrics, models and reports.
- Ability to work independently, assess issues and exercise sound judgment. Execute decisions with limited direction.
- Ability to prioritize work such to meet mission critical deadlines for multiple tasks.
- Ability to work with a large, complex, and deadline driven workload
- Ability to adapt and utilize automated processes and adapt to new software systems.
- Ability to work virtually using Webex, Teams, Zoom, and other Microsoft products made for collaboration.
- Excellent organizational, analytical, and customer service skills.
- Excellent written and oral communication skills
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The Senior Financial Analyst, reporting to the Director of Grant & Contract Accounting, will assist with complex award management activities and provide oversight both within the department...
https://listings.umbc.edu/cw/en-us/job/494692/senior-financial-analyst
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Office of Contract and Grant Accounting (OCGA)
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Office of Contract and Grant Accounting (OCGA)
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Mon, 11 Nov 2024 14:20:45 -0500