Sponsored Projects Manual Payroll Request
New procedure for Sponsored Projects Manual Payroll Requests
The Office of Contract and Grant Accounting (OCGA) is implementing a new procedure for those rare instances when a salary adjustment cannot be processed through a retro (payroll cost transfer).
The use of the manual payroll journal for sponsored funds, in lieu of a retro, will only be approved on rare occasions.
Manual Payroll Request DocuSign form is the first step in the process of gaining approval to submit a manual payroll request journal entry.
Please see the attached
slides for detailed instructions on how to access the form, how to complete the form successfully, and when to use the form.
As a resource, there is also content on the
OCGA website under Cost Transfer Procedures on Sponsored Projects, section Manual Payroll Requests.
]]>
The Office of Contract and Grant Accounting (OCGA) is implementing a new procedure for those rare instances when a salary adjustment cannot be processed through a retro (payroll cost transfer)....
https://cga.umbc.edu/cost-transfer-procedures-on-sponsored-projects-2/
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Thu, 07 Nov 2024 15:25:29 -0500
Record Retention Dates in PeopleSoft
Where to find Record Retention dates in PeopleSoft
Q: My project is closed, where do I navigate to in PeopleSoft to find the record retention date?
A: Main Menu --> Grants --> Awards --> Grants Project Summary Page
* Scroll to the very bottom of the screen to the section: Final Report Requirements / Status
* Look for Description: Financial Record Retention Dt
Submission Date: xx/xx/xxxx
Tip: If you don't see the Financial Record Retention Dt line, click on View All (on the right) to make sure you can see all lines
]]>
Q: My project is closed, where do I navigate to in PeopleSoft to find the record retention date? A: Main Menu --> Grants --> Awards --> Grants Project Summary Page * Scroll...
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Thu, 31 Oct 2024 15:01:33 -0400
Spring 2024 EFFORT certification due 9/30/2024
MONDAY, Sept 30 is the last business day to certify Effort
To the UMBC Sponsored Award Community,
Thanks to those of you who have completed your Effort Report
Certifications!
This is a reminder that Effort Reports for Spring 2024 are
due no later than Monday, September 30, 2024.
The Spring 2024 period includes Payroll 2024-015 through
Payroll 2024-027 (from December 31, 2023 through June 29, 2024).
Effort Reports are both a Compliance
Tool and a Grants Management Tool. Late effort reports are deemed out of
compliance with federal regulations and UMBC procedures.
To find out whether you have open effort reports for Spring 2024 (see page 6, Year: 2024 Period: Spring) and to learn how to certify them,
see the attached Effort Report
Quick Guide with screenshots for your convenience.
IF YOU ARE NEW TO Effort Report Certifications: see
page 12, #1 in the Quick Guide for information on how to gain certification
access. You will not be able to certify without proper access in PeopleSoft.
IF THE PI ON THE PROJECT IS NOT AVAILABLE to certify
due to termination, sabbatical, etc. see page 12, #2 in the Quick Guide for
instructions. Requests must come directly from the department
chair/dean/director.
Your timely commitment to this process is appreciated.
]]>
To the UMBC Sponsored Award Community, Thanks to those of you who have completed your Effort Report Certifications! This is a reminder that Effort Reports for Spring 2024 are due no later...
Document
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Fri, 27 Sep 2024 10:24:29 -0400
NYC Research Administration Demonstration (RAD) Series
Free virtual professional development series
New York University offers a free professional development series for all higher education
administrators, organized as part of NYU's NYC Research
Administration Demonstration (RAD) Series.
Included in the series is the upcoming "Post Award Impacts for the 2024 UG Changes" offered on Tuesday, July 23, 2024 at 12:00p-1:30p EDT.
Registration can be found here.
]]>
New York University offers a free professional development series for all higher education administrators, organized as part of NYU's NYC Research Administration Demonstration (RAD) Series....
https://docs.google.com/forms/d/e/1FAIpQLSd328QLH1yLwVM0e7L8kx135wUi24t-5bmCzvtXSJiiCS-cWg/viewform
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Wed, 29 May 2024 09:52:28 -0400
USM FY2023 Single Audit Report
It's here!
The University System of Maryland FY2023 Single Audit Report has been issued and can be found
here for your reference. The report can also be found on the OCGA homepage under
Quick Links.
]]>
The University System of Maryland FY2023 Single Audit Report has been issued and can be found here for your reference. The report can also be found on the OCGA homepage under Quick Links.
https://www.usmd.edu/usm/adminfinance/finafair/sar.html
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Thu, 18 Apr 2024 13:51:51 -0400
Fall 2023 EFFORT certification due 3/31/2024
TODAY is the last business day to certify Effort
To the UMBC Sponsored Award Community,
Thanks to those of you who have completed your Effort Report
Certifications!
This is a reminder that Effort Reports for Fall
2023 are due March 31, 2024.
The Fall 2023 period
includes Payroll 2024-001 through Payroll 2024-014 (from June 18, 2023 through December 30, 2023).
Please remember that Effort Reports are both a Compliance Tool and
a Grants Management Tool. Late effort reports are deemed out of compliance with
federal regulations and UMBC procedures.
To find out whether you have open effort reports for Fall 2023 (see page 6, Year: 2023 Period: Fall) and to learn how to
certify them, see the attached Effort Report Quick Guide with screenshots for your convenience.
IF YOU ARE NEW TO Effort Report Certifications: see page
12, #1 in the Quick Guide for information on how to gain certification access.
IF THE PI ON THE PROJECT IS NOT AVAILABLE: see page 12, #2
in the Quick Guide.
Your timely commitment to this process is appreciated.
]]>
To the UMBC Sponsored Award Community, Thanks to those of you who have completed your Effort Report Certifications! This is a reminder that Effort Reports for Fall 2023 are due March 31,...
https://financialservices.umbc.edu/effort-reporting-requirements/
Document
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Fri, 29 Mar 2024 09:20:18 -0400
UMBC Unit and Central Office Contact List
Resource for the Research Admin Community!
Check out this helpful resource for the Research Admin Community
Where: You can find it on OCGA's Links webpage
here as well as on the OSP and Unit Responsibilities webpage
here.
Why: This resource lists both central and departmental contacts for the research administration community. Check out the OCGA tab for help in finding your Grant Accountant.
How to update: If you see an update that needs to be made, contact Mike Walsh, OSP Director at
mwalsh3@umbc.edu.
]]>
Check out this helpful resource for the Research Admin Community What: UMBC Unit and Central Office Contact List Where: You can find it on OCGA's Links webpage here as well as on the OSP...
https://cga.umbc.edu/helpful-links-and-resources/
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Thu, 14 Mar 2024 12:54:13 -0400
Fri, 25 Jul 2025 13:00:13 -0400
New OSP Coffee Chat - OSP 101
Thursday, January 18, 2024 · 10 - 10:45 AM
***repost for the Office of Sponsored Programs***
Click on the website link below to sign up on the original post:
The Office of Sponsored Programs is hosting the first in the series of informal drop-in sessions. January's topic is
OSP 101 What is the Office of Sponsored Programs All About?
This session is for faculty and staff new and old to sponsored research at UMBC.
Grab
a cup of your favorite warm beverage and join us on WebEx Thursday
morning! Come with your specific proposal questions, general sponsored
research questions, or just to get acquainted with some members of the
OSP team.
Hope to see you there!
See below and on OCGA's website for updated
Closeout Reporting Guidance. As always, if you are having trouble with meeting a deadline, reach out to your Grant Accountant for review.
Reporting
With few exceptions, every sponsored project will require a number of
reports during the life of the project and most certainly at its
conclusion. Every Principal Investigator should be prepared to submit a
final technical report at the very least. The importance of the
submission of such a report on a timely basis cannot be overstated. In a
grant or contract arrangement, unlike a gift, the sponsor expects and
deserves to be informed of results. Negligence by the Principal
Investigator may substantially impact their (and the University's)
ability to receive other support from the sponsor; it will also result
in a loss of payment to the University for costs already incurred. Such
losses could become a liability chargeable to the department and
college.
In addition to the technical report(s), other reports may be required
relating to fiscal data, voucher/invoice submissions and assignment and
releases. These reports are the responsibility of the Office of
Contract and Grant Accounting (OCGA). While the exact deadline for
submitting the report is agency specific, the typical range for
submission of final reports is either 30, 60, 90, or 120 days after the
project end date. To ensure compliance with these sponsored award
established fiscal deadlines, OCGA requests a final expenditure
certification from the PI or designee 15 - 30 days prior to the required
submission date of the final financial report/invoice. For example:
|
Final Financial Invoice/Report due to sponsor after end of award period
|
Final Financial Certification due to OCGA after end of award period
|
|
30 days
|
15 days
|
|
60 days
|
45 days
|
|
90 days
|
60 days
|
Submit the Final Expenditure Certification Template for Departments,,
located on OCGA's website, by email to the assigned Grant Accountant.
Many interim technical reports also require financial data. Coordinate
with the assigned OCGA Grant Accountant to obtain this financial
information, if needed.
Statements of Inventions will be coordinated through the Office of
Technology Commercialization with PI input. Equipment accountability
will be coordinated through OSP and Inventory Control, with the
Principal Investigator's input.
]]>
See below and on OCGA's website for updated Closeout Reporting Guidance. As always, if you are having trouble with meeting a deadline, reach out to your Grant Accountant for review....
https://cga.umbc.edu/reporting/
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Tue, 18 Jul 2023 14:17:07 -0400
Spring 2023 Effort Report Certification is DUE 9/30/2023
Time to certify effort!
To the UMBC Grant Community,
Effort Reports
for Spring 2023 are available and ready for certification. The Spring 2023
period includes Payroll 2023 015 through Payroll 2023 026 (from January 1, 2023
through June 17, 2023). Certifications are due September 30, 2023.
Please remember that Effort Reports are
both a Compliance Tool and a Grants Management Tool. After reviewing payroll
charges, work with your business managers if any changes are needed. Payroll
cost transfers (retros) should be processed prior to certification of Effort
Reports as retros will reopen any previously certified effort due to
adjustments.
To find out whether you have open effort
reports for Spring 2023 (see page 6, Year: 2023 Period: Spring) and to learn
how to certify them, see the attached Effort Report Quick Guide with
screenshots for your convenience. This guide provides instructions on how to
access the Effort Reports.
*NOTE: All Effort Reports for periods
prior to Spring 2023, including Fall and Spring 2022 and 2021 should be
reviewed to make sure they are in Finalized status. In order for UMBC to be in compliance,
please check Open effort reports for these previous periods under your name to
ensure they have been Finalized. Any
payroll cost transfers (retros) for previous periods will reopen effort
reports and they need to be certified
and finalized again.
*NOTE: If you are new to Effort Report certification, please see page 10, #1 in the Quick
Guide for information on how to gain certification
access. You will not be able to certify
without proper access.
Additional resource: Effort Report Certification
Guidance webpage, which includes
definitions of Effort
Your timely commitment to this process is
appreciated.
]]>
To the UMBC Grant Community, Effort Reports for Spring 2023 are available and ready for certification. The Spring 2023 period includes Payroll 2023 015 through Payroll 2023 026 (from January...
https://financialservices.umbc.edu/effort-reporting-requirements/
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Office of Contract and Grant Accounting (OCGA)
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Thu, 13 Jul 2023 11:29:52 -0400
Thu, 13 Jul 2023 11:33:28 -0400
