Good Morning,

Please make sure to review this important update from HR and to plan accordingly for these tight turnaround times ahead:

Due to the upcoming winter holiday break and early file submissions to the Central Payroll Bureau, the Payroll and HRIS units are required to meet strict and compressed processing deadlines. As a result, the deadline for timesheet approvals has been impacted for the period ending 12/16/2023 (timesheets for pay period 2024-13).

Timesheet submissions and approvals for pay period 2024-13 (ending 12/16/23) are due by 5 pm on Monday, December 18th, 2023. Although timesheets may be submitted early, the approver may NOT approve the timesheet before the pay period has ended (not prior to December 17, 2023). 

Due to the extremely tight ETS approval deadline, timesheet approvers must coordinate with their employees to ensure timesheets are submitted in enough time for review and approvals. Timesheet approvers who will not be available to review and approve timesheets should communicate with the payroll preparer and alternate approver accordingly. 

Late timesheet submissions and approvals will have a critical impact to hourly employees' pay, employees earning overtime, and leave information in time entry for PR14. Timesheet data for pay period 13 must be approved in order to load into time entry for payroll 14. 

Time entry for PR14 is a ONE DAY time entry and is scheduled to open on Tuesday, December 19, 2023. 

Questions may be directed to Sherrell McNamara, HRIS Manager, mcnamara@umbc.edu. If you have any concerns you can always send a General Inquiry to us here:

https://aaoussc.umbc.edu/aaou-rt-tickets/

Thank you!

-The AAOU SSC Team

Good Afternoon,

A recent change has been made to the prehire process, by Human Resources, which is going to impact the way prehire forms are currently able to be handled. The recent update by HR is now requiring prehire forms to be routed through the HR Critical Payroll/HRIS Transaction Portal, which inherently requires the payroll preparer and payroll approver names and individual email addresses.

As well, we have received recent guidance from HR that prehire forms are now being accepted and processed alongside or in coordination with onboarding documentation. In the past, we have been advised that the submission of both prehire forms and new hire documentation could result in duplicate EmplIDs being created, which appears to no longer be the case.

As a result, effective immediately, the AAOU SSC will be taking back the processing of prehire forms. Our team will start routing prehire forms on behalf of our departments during the processing of any new hire requests that require a full new hire onboarding packet and I-9 form to be completed. This will ensure employees have credentials created, even if there is a delay in the hiring or I-9 process.

If you need credentials created for a future hire, for whom you cannot submit a new hire ticket, or if you have questions about this process update, please submit a general inquiry ticket, and we will be happy to assist you.

Thanks,

Michael Renda

Assistant Director