To PeopleSoft Finance Users
As part of the 9.2 upgrade, the process for closing purchase orders has been modified. Effective immediately, the Accounts Payable department will close all purchase orders after final payment has been completed. This closure will be done automatically without needing a request from the department. Departments should also contact Accounts Payable to close any purchase orders that are completed but still have a remaining balance. The Department of Procurement & Strategic Sourcing will no longer be closing purchase orders. If you have any questions, please feel free to contact Accounts Payable or Procurement & Strategic Sourcing.
Elizabeth Moss x5-2540 and Sasha Hudson x5-1489
Currently, two DoIT student staff members are -- or will be -- leading both UMBC student governments.
Last week, Collin Sullivan (pictured at right), an Economics and Information Systems double major, and instructional technology student consultant, was elected President of the undergraduate Student Government Association (SGA). He joins Roy Prouty, a Computer Science graduate student, and high performance computing (HPC) student consultant in Enterprise Infrastructure Support (EIS), who is completing his tenure as President of the Graduate Student Association (GSA).
Congrats and thanks to both Collin and Roy for their service, and also continuing a tradition of DoIT leadership in UMBC’s shared governance. Last year, Damian Doyle, Senior Director of EIS, completed his term as President of the Professional Staff Senate (PSS), and currently three DoIT staff members serve on the PSS. ]]>Google has announced a new design and several new features for its Gmail platform focused on helping users work safer, smarter and more efficiently.
New features include:
A more powerful inbox Archive, delete, mark as read or unread, and snooze messages to a later date directly from your inbox. You can even view attachments all without needing to open up the message.
Nudge reminders Gmail can now proactively remind you to follow up or respond to messages.
Confidential Mode Set expiration dates, restrictions on forwarding, downloading, or copying contents of an email, or require the recipient to enter a password sent via SMS before gaining access to the email.
The New Side Panel Quickly reference, create or edit Calendar invites, capture ideas in Keep or manage to-dos in Tasks all from a side panel in your inbox.
Smart Replies Respond to messages faster by using one of Google's suggested responses.
To try out the new design and features, go to Gmail’s Settings (the gear icon) and click “Try the new UMBC Mail.”
If you decide you aren't quite ready to stick with the new design, you can switch back to the existing design from the Settings menu by clicking “Go back to classic UMBC Mail.” However, be aware that Google will be moving forward with this design and will remove the ability to return to the existing design at a later date.
Learn more about the new features or read Google’s full announcement.
If you have further questions, please contact the Technology Support Center by either submitting a support request at my.umbc.edu/help or calling (410) 455-3838. ]]>UPDATE: To get past the start of Fall 2019, faculty with PS access will be required to upgrade to Duo by 9/30/19.
As part of ongoing efforts to keep the campus safe online, the Division of Information Technology (DoIT) has partnered with Duo Security for 2-factor authentication (2FA), which DoIT staff have used for several years. Given UMBC employees’ obligation to protect sensitive, personally identifiable information, all UMBC staff members with access to Peoplesoft (PS) will be required to use Duo by the end of the year 2018. All faculty members with Peoplesoft access will be required to do so by Fall 2019. This will apply to any online UMBC service requiring a login, except for current, “self-service” functions such as timesheets, etravel requests, etc.
Duo 2-factor authentication (2FA) greatly increases the security of your account by adding an extra layer of protection to the login procedure. With Duo 2FA, your account will require you to have a second-factor device physically unique to you, such as a smartphone, your office phone, or even a tablet in your possession to log in. When you log in, your second-factor device will prompt you to approve your online login. Without approval from your second-factor device, any fraudulent attempts to log into your account are denied, thus preventing anyone who shouldn't have access to your account from getting to your data.
However, you don't need to have PS access or even wait until the various deadlines to get started! In fact, DoIT strongly encourages all faculty and staff to enable Duo 2FA now. Required employees who choose not to enable Duo 2FA by the deadlines above will be automatically enrolled on those dates. DoIT will also provide a “count-down” weekly reminder 90 days before the relevant deadline.
Note: DoIT presented this planned rollout at the March 27 IT Steering Committee, March 29 at TechFest, at the Faculty Senate Computer Policy Committee (CPC) on April 25, and will do so at Professional Staff Senate (PSS) meeting before the end of the term as well.
Click here to learn how to activate Duo today.
Additional information about Duo two-factor authentication is available in the FAQs.
If you have further questions, please contact the Technology Support Center by either submitting a support request at my.umbc.edu/help or calling (410) 455-3838.
]]>Respondus will be presenting a special training webinar that focuses on the advanced features of LockDown Browser on Tuesday, April 24th at 1 PM ET.
LockDown Browser is a custom browser that locks down the testing environment within a learning management system.
During this training webinar, Respondus will show how to allow students to use ebooks, spreadsheets, and calculators during an online test, and it will cover some best practices as well.
If interested in participating, please register at the following link: http://bit.ly/2qE86Sr.
DoIT and Financial Services have worked through the printing issues that users have encountered in 9.2. Click on the hyperlinks below for screenshot tutorials.
If you encounter issues or questions regarding 9.2, please submit an RT ticket.
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We are almost a week into the implementation of PeopleSoft Finance 9.2. THANK YOU ALL for your patience as the glitches and bumps in the upgrade have been smoothed out.
Financial Services and DoIT have created a handy FAQ guide to help users resolve some of the access issues in both 9.2 and the REX Finance Reporting platforms. We will post these and update with new tips in TAP for easy reference. To receive email updates from the REX and 9.2 update pages in TAP, click on the Watch link. It is the eyeball icon located in the top right corner of all TAP pages.
To expedite any issues in 9.2 or REX Finance, please include the full navigation path and parameters (and error if one is generated) or a screen shot attachment within the RT ticket so we can recreate and research the problem. There are now dedicated RT links for 9.2 and REX Finance Reports.
NOTE: We are still scheduling 9.2 Trainings. Please visit the Training page on the UMBC portal to schedule a session
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● Use the most current version of your internet browser, especially if using Chrome to avoid performance/other issues in 9.2. ● If you can’t run REX reports because the drop down menus are non-responsive, make sure you are using the most up to date version of Internet Explorer. ● In cases where the system navigates you outside of the WorkCenter, the Navigator Bar (located on top right hand corner of any page, which looks like a compass will bring up a right hand side menu) can be used to quickly pull up the WorkCenter tiles - instead of going to the Homepage first. The Navigator can be used to access pages, too, in addition to the tiles. ● When working from within a WorkCenter, to expand your view on the central page, click on the << icon in the top right hand corner of the WorkCenter navigation pane (on the left hand side). This will hide the WorkCenter navigation. To bring it back, click on the >> icon that took its place while hidden.
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On Saturday, 3/31/2018 between 9am and 11am(most systems will only be down for a short period during this time):
Please let us know if you have any concerns or questions.
Thanks!
Tim Champ
Manager of Unix Infrastructure
UMBC DoIT