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<NewsItem contentIssues="true" id="66359" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66359">
<Title>Computer Replacement Initiative Deadline is March 29</Title>
<Tagline>Faculty &amp; staff can fill out the DoIT web form</Tagline>
<Body>
<![CDATA[
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    <div>The Computer Replacement Initiative (CRI) is a UMBC campus-wide initiative designed to replace faculty and staff laptops and desktops. For the 2017-2018 academic year, within Academic Affairs, the subsidy for a laptop is $1,000 and the subsidy for a desktop is $600. You can <a href="https://docs.google.com/a/umbc.edu/forms/d/e/1FAIpQLSdEHqZaM7Shq8KBN71UgBZTQfWCGnfqXW_LxheeAt19auRAgw/viewform" rel="nofollow external" class="bo">fill out the DoIT webform here</a>.</div>
    <div><br></div>
    <div>Ordering of the new machines will occur in early June with installations planned for completion by early August. DoIT has an FAQ on the recommended configurations for desktops and laptops <a href="https://wiki.umbc.edu/display/faq/Recommended+Technology+for+Faculty+and+Staff" rel="nofollow external" class="bo">available here</a>. </div>
    <div><br></div>
    <div>Timeline for this year’s CRI:</div>
    <div><br></div>
    <div>* March 29, 2017: Deadline for submitting the CRI application via the DoIT web form</div>
    <div>* April 10, 2017: Notification to chairs/directors of award recommendations from the committee</div>
    <div>* April 14, 2017: Feedback from chairs/directors on the award recommendations</div>
    <div>* April 19, 2017: Review by the deans of the awards list</div>
    <div>* April 21, 2017: Awards are announced</div>
    <div>* May 12, 2017: Deadline for awardees to make their computer options selection</div>
    <div>* Early June: Computer order will be placed</div>
    <div><br></div>
    <div>For more information, there is a full detailed post on <a href="https://umbcinsights.wordpress.com/2017/02/20/2017-2018-computer-replacement-initiative/" rel="nofollow external" class="bo">UMBC Insights found here</a>. If you have any additional questions, please contact Vice Provost Moreira at x56576 or Executive Assistant, Susan Mocko at x56577.</div>
    </div>
]]>
</Body>
<Summary>The Computer Replacement Initiative (CRI) is a UMBC campus-wide initiative designed to replace faculty and staff laptops and desktops. For the 2017-2018 academic year, within Academic Affairs, the...</Summary>
<Website>https://umbcinsights.wordpress.com/2017/02/20/2017-2018-computer-replacement-initiative/</Website>
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<Tag>computer</Tag>
<Tag>faculty</Tag>
<Tag>initiative</Tag>
<Tag>replacement</Tag>
<Tag>staff</Tag>
<Tag>technology</Tag>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Thu, 09 Mar 2017 16:24:52 -0500</PostedAt>
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<NewsItem contentIssues="false" id="66351" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66351">
<Title>System patching on Friday, March 17th starting at 5pm</Title>
<Body>
<![CDATA[
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    <p><span>As part of our ongoing commitment to security, the Unix Infrastructure group will be conducting its quarterly system patching on Friday, March 17th from 5pm to 10pm.  While many systems will be patched without any service disruption, there are several systems which require the downtime of key services for short times during this window.  The schedule below outlines which key services will be offline and for how long.</span></p>
    <ul>
    <li>Access to Cyrus and UMBC Webmail (accounts not migrated to UMBC Gmail)<br>
    </li>
    <ul>
    <li>All mail will be queued up and delivered after the server is patched</li>
    <li>Expected to be unreachable from 5pm to 8pm</li>
    </ul>
    <li>All HFS (user) servers will be offline</li>
    <li>License5 will be down (autodesk, cadence, idl, schrodinger, xilinx, mathematica)<br>
    </li>
    <li>Perseus will be unavailable<br>
    </li>
    <li>RT<br>
    </li>
    <ul><li>Expected to be down from 5pm to 6pm only</li></ul>
    <li>myUMBC lite page will be up resulting in reduced myUMBC functionality</li>
    <ul><li>Expected to be down from 5pm to 7pm only </li></ul>
    <li>Wiki will be unavailable<br>
    </li>
    <li>The sites (wordpress) web hosting environment will be unreachable<br>
    </li>
    <ul><li>Expected to be down from 5pm to 7pm only</li></ul>
    </ul>
    <div>Please let us know if you have any questions or concerns.</div>
    <div><br></div>
    <div>Tim Champ</div>
    <div>Manager of Unix Infrastructure</div>
    <div>UMBC DoIT</div>
    </div>
]]>
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<Summary>As part of our ongoing commitment to security, the Unix Infrastructure group will be conducting its quarterly system patching on Friday, March 17th from 5pm to 10pm.  While many systems will be...</Summary>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Thu, 09 Mar 2017 14:52:36 -0500</PostedAt>
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<NewsItem contentIssues="false" id="66312" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66312">
<Title>LDAP-Master and Webadmin downtime on 3/16</Title>
<Body>
<![CDATA[
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    <span>On Thursday, March 16th starting at 2pm LDAP-Master and Webadmin will be taken down for system maintenance.  During this time account creations and password changes will be unavailable.  Account authentication and logins will not be affected during this downtime.  </span><div><br></div>
    <div>The maintenance window will allow staff to apply needed security and application updates.  The outage window is expected to last two hours with services being restored by 4pm on Thursday, March 16th.<div><br></div>
    <div>During the outage window account creations will be queued and then processed upon restoration of services.  If you have any questions or concerns, please contact our Technology Support Center at x53838.</div>
    </div>
    </div>
]]>
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<Summary>On Thursday, March 16th starting at 2pm LDAP-Master and Webadmin will be taken down for system maintenance.  During this time account creations and password changes will be unavailable.  Account...</Summary>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<PostedAt>Wed, 08 Mar 2017 15:15:09 -0500</PostedAt>
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<NewsItem contentIssues="true" id="66301" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66301">
<Title>TechFest 2017: New Presenters, More Vendors, and Giveaways</Title>
<Tagline>This year&#8217;s event is on April 10 at the University Center</Tagline>
<Body>
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    <div>In 2016, DoIT hosted a brand new type of event known as TechFest, designed to bring UMBC students, faculty, and staff together to share different ways technology can both support and improve the efficiency of day to day activities. </div>
    <div><br></div>
    <div>The event planning and implementation was spearheaded by Collin Sullivan, a DoIT student employee. It was a major success, and now, on April 10, at the University Center, TechFest 2017 will feature more presenters, more vendors, and a brand new web app that attendees will be able to download, and giveaways. </div>
    <div><br></div>
    <div>
    <strong>Note:</strong> Find a complete list and brief description of all presenters as well as the option to and register for TechFest on the <a href="http://my.umbc.edu/groups/instructional-technology/events/48799" rel="nofollow external" class="bo">Instructional Technology post found here</a>. </div>
    <div><br></div>
    <h4><em>“...we can get bogged down in the little work too often, and these types of applications can help us get to the deep work more quickly.”</em></h4>
    <div><br></div>
    <div>TechFest 2017 will feature more than 10 faculty, student, and staff presenters. Ashley Waters, Associate Director for UMBC - Shady Grove Campus, will present her favorite Google extensions that enable her to be more productive.  “I have found that we can get bogged down in the little work too often and these types of applications can help us get to the deep work more quickly,” said Waters.</div>
    <div><br></div>
    <div>Waters wants to share her use of extensions like Google Keep, RescueTime, Boomerang, and more with the goal to share the news with others so they can find what works best for them. “If anyone can put one of these extensions to work and it helps them feel more in control of their demanding duties, my obsession with productivity hacks has been worth it!” said Waters. </div>
    <div><br></div>
    <div>Tara Carpenter, Senior Lecturer for Chemistry and Biochemistry, will present her use of canned responses and Google Forms, which streamlines her inbox. Carpenter teaches a very large intro course and spends a lot of time answering emails from students. </div>
    <div><br></div>
    <h4><em>“I want to make others aware of how this tool can be used effectively to manage response to student emails,”</em></h4>
    <div><br></div>
    <div>Carpenter saw that her emails could be broadly categorized and that she was typing the same responses over and over. By using canned responses, it has led to less time being spent on email for her. </div>
    <div><br></div>
    <div>“I want to make others aware of how this tool can be used effectively to manage response to student emails,” said Carpenter. “I'm also going to present the use of Google Forms as a way to collect information from students without adding more email to your inbox.”</div>
    <div><br></div>
    <div>Sarah Lilly, senior in Information Systems and SGA Senate Speaker, is excited to attend TechFest and will be hosting a session on Google Calendar. Lilly wants participants get a firm grasp on the tool, and be able to check in with them a few weeks after TechFest and schedule a meeting with them through Google Calendar. </div>
    <div><br></div>
    <h4><em>“... I want more people to lean into and work smarter, not harder.”</em></h4>
    <div><br></div>
    <div>As a full time student, full time worker, and involvement in student government, Lilly relies on Google Calendar to keep herself organized. “It's the only way I am able to keep my head straight and I want more people to lean into the tool and work smarter, not harder!” said Lilly. </div>
    <div><br></div>
    <div>Coming to TechFest 2017 are new vendors. You can expect to see representatives from Microsoft, IEEE, Lenovo, and even some student organizations like the Game Developers’ Club. In addition, a new mobile app that will allow participants to create their own schedule, learn who else is attending, and connect with presenters of sessions. More information about the mobile app will be released closer to TechFest. </div>
    <div><br></div>
    <div>Giveaways are returning to this year’s TechFest. To enter to win a giveaway, participants must complete feedback forms at the end of their sessions to get a raffle ticket. Participants can then use their raffle tickets to enter to win whichever prize they want. </div>
    <div><br></div>
    <div>Don’t forget to <a href="http://my.umbc.edu/groups/instructional-technology/events/48799" rel="nofollow external" class="bo">register to attend TechFest here</a>.</div>
    <div><br></div>
    <div><em>Read some great TechFest 2016 articles about<a href="http://my.umbc.edu/groups/doit/posts/58665" rel="nofollow external" class="bo"> how to get your inbox to zero</a> from DoIT’s own Chief Information Officer Jack Suess and how <a href="http://my.umbc.edu/groups/doit/posts/59684" rel="nofollow external" class="bo">student employee Collin Sullivan helped bring TechFest to UMBC</a>.</em></div>
    <div><em><br></em></div>
    <div><em>For more news on TechFest and additional updates, be sure to <a href="http://my.umbc.edu/groups/doit/posts" rel="nofollow external" class="bo">follow the DoIT myUMBC group</a>.</em></div>
    </div>
]]>
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<Sponsor>Division of Information Technology (DoIT)</Sponsor>
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<EditAt>Thu, 13 Aug 2020 03:44:01 -0400</EditAt>
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<NewsItem contentIssues="true" id="66271" important="true" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66271">
<Title>UMBC Alumni Stories: Bob Sima</Title>
<Body>
<![CDATA[
    <div class="html-content">Please click <a href="https://umbcalumni.wordpress.com/2017/02/21/icymi-bob-sima-93-psychology-brings-the-music-back-to-umbc/" rel="nofollow external" class="bo">here</a> to learn about UMBC's own Bob Sima and see a video of his performance "Appreciating Differences in a Changing World" held in the UC Ballroom on February 13th.  </div>
]]>
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<Summary>Please click here to learn about UMBC's own Bob Sima and see a video of his performance "Appreciating Differences in a Changing World" held in the UC Ballroom on February 13th.  </Summary>
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<Sponsor>Workplace Learning and Wellness</Sponsor>
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<PostedAt>Tue, 07 Mar 2017 15:04:13 -0500</PostedAt>
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<NewsItem contentIssues="false" id="66250" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66250">
<Title>Migration of two database servers on 3/12/2017 at 7am</Title>
<Body>
<![CDATA[
    <div class="html-content">On 3/12/2017, starting at 7am and expected to be completed before 9am, DoIT will be migrating the data and service from web-db1.core.umbc.edu and deptdb.core.umbc.edu to virthostdb1-v1.core.umbc.edu.  This migration is being done to upgrade existing software and allow for stable and maintainable databases moving forward.<div><br></div>
    <div>Existing, in-use databases and their configurations will be migrated to this new database server.  DNS changes will be made so that the existing DNS names will respond on this new server, so no work is expected of the users of these databases at this time.</div>
    <div><br></div>
    <div>If you use either of these two database servers and have questions or concerns, please contact the TSC at x5383 and reference this notice.  Thank you for your understanding.</div>
    </div>
]]>
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<Summary>On 3/12/2017, starting at 7am and expected to be completed before 9am, DoIT will be migrating the data and service from web-db1.core.umbc.edu and deptdb.core.umbc.edu to...</Summary>
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<PostedAt>Tue, 07 Mar 2017 09:49:53 -0500</PostedAt>
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<NewsItem contentIssues="true" id="66129" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66129">
<Title>UMBC Blackboard Course Design Featured in Educause Review</Title>
<Tagline>Learning Analytics Research for LMS Course Design</Tagline>
<Body>
<![CDATA[
    <div class="html-content">
    <p><span>Building on prior <a href="http://doit.umbc.edu/analytics" rel="nofollow external" class="bo">learning analytics research</a> at UMBC, DoIT's John Fritz has co-authored <a href="http://er.educause.edu/articles/2017/2/learning-analytics-research-for-lms-course-design-two-studies" rel="nofollow external" class="bo">"Learning Analytics Research for LMS Course Design: Two Studies</a>" in the current issue of <em>Educause Review Online</em>. </span></p>
    <p><span>The two studies focus on complementary findings from a sample of 1,530 courses in Fritz' 2016 <a href="http://umbc.box.com/johnfritzdissertation" rel="nofollow external" class="bo">dissertation</a>, and a sample of 70k Blackboard courses hosted by Blackboard itself. A key takeaway is the<a href="http://doit.umbc.edu/news/?id=65634" rel="nofollow external" class="bo"> importance of the Blackboard grade center</a>, which DoIT has recently been studying as well. </span></p>
    <p><span>For more information about learning analytics at UMBC, see </span><a href="http://doit.umbc.edu/analytics" rel="nofollow external" class="bo"><span>http://doit.umbc.edu/analytics</span></a><span>.</span></p>
    <p><span><br></span></p>
    <p><br></p>
    </div>
]]>
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<Summary>Building on prior learning analytics research at UMBC, DoIT's John Fritz has co-authored "Learning Analytics Research for LMS Course Design: Two Studies" in the current issue of Educause Review...</Summary>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Wed, 01 Mar 2017 14:38:58 -0500</PostedAt>
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<NewsItem contentIssues="true" id="66043" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/66043">
<Title>Sign On The eContract Line: A New Way for Contract Renewals</Title>
<Tagline>Payroll &amp; DoIT collaborate to digitize a paper process</Tagline>
<Body>
<![CDATA[
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    <div>In late January 2016, Lisa Drouillard, Director of Payroll, and Lance Rand, Manager and Software Developer for DoIT’s Business Service Group, began meeting to streamline and digitize the contract renewal process. The renewal process is an important aspect for graduate assistants, part-time faculty, and contingent employees which previously involved multiple steps and forms to be completed by hand. Drouillard and Rand worked in unison to create and roll out eContract, a digital version of the renewal process, without a hitch. </div>
    <div><br></div>
    <div>Before eContract, service center employees would have to print, complete, and verify various forms by hand, then deliver them to the payroll office manually. After that, the payroll office would print the documentation, review it for incorrect information, and finally pass this along to be logged in the database.</div>
    <div><br></div>
    <div>The new system allows for many of these steps to be eliminated, freeing up much needed time and energy for both employees of payroll and campus service centers. Now, the entire process can be conducted digitally by receiving digital authorization from an approver or approvers, and then entering the information directly into the system. </div>
    <div><br></div>
    <div><img src="https://my3.my.umbc.edu/system/shared/attachments/news/000/066/043/2fbd6324c519b0e1271d104bd6885bff/eContract%20Interface.png" style="max-width: 100%; height: auto;"></div>
    <div><em><strong>Note: Screenshot shows a fictional employee and the interface for eContract.</strong></em></div>
    <div><br></div>
    <div>Once employee information is entered into eContract, the system then checks the information for errors, eliminating any review work which was conducted prior by payroll. The new system has also improved turnaround time to about one day giving employees a longer window of time to complete their forms.</div>
    <div><br></div>
    <h4><em>“By choosing the short, deep-dive, we constrained ourselves”</em></h4>
    <div> </div>
    <div>Drouillard and Rand not only helped streamline the contract renewal process, but also their meetings as well. Instead of having shorter meetings every week, their meetings consisted of three to four hour sessions. </div>
    <div><br></div>
    <div>As a result, Drouillard and Rand were able to quickly define the scope and requirements of the project, allowing them to have large blocks of time to sit and discuss their plans in depth. </div>
    <div><br></div>
    <div>“We were developing a new solution and as such, it could have 'wandered'. By choosing the short, deep-dive, we constrained ourselves.” said Rand. </div>
    <div><br></div>
    <h4>“He’s technical; I’m functional, and we brought these two worlds together”</h4>
    <div><br></div>
    <div>The result of the project spoke for itself, as it quickly reached completion in May of that same year. Drouillard provided her functional skill-set in order to outline all of the business processes and requirements for the system, and Rand then used his technical expertise to translate the requirements into specifications that an outside developer could use to begin crafting the system. “[I was the bridge] between Lisa’s functional expertise and the developers technical skill and experience,” Rand said.</div>
    <div><br></div>
    <div>“He’s technical; I’m functional; and we brought these two worlds together,” said Drouillard. This key partnership between the two helped keep the project together.    </div>
    <div><br></div>
    <h4>“...these transactions are usually being processed in high volume cycles, so this has eliminated some of that”</h4>
    <div>   </div>
    <div>The new eContract system has key benefits to campus transactions from both the perspectives of the payroll office and the service centers. “The biggest savings that we have seen in the back office is that these transactions are usually being processed in high volume cycles, so this has eliminated some of that,” said Drouillard. </div>
    <div><br></div>
    <div>Before implementing the new system, the payroll office received an overload of volume right after the end of winter break, however the new system now alleviates that by providing a larger window which service center employees can use to submit these forms. Another benefit of digitizing the process is that the status of contracts in the queue is now visible for anyone in the process to view. </div>
    <div><br></div>
    <h4>“...I think it made a big impact with them and we wanted to let them know that their voices were heard”</h4>
    <div><br></div>
    <div>Feedback has been extremely positive and there have been very few issues thus far. With eContract being rolled out, Drouillard and Rand have improved efficiencies for numerous staff members, both in Payroll and in Shared Service Centers.  “They asked for this and we did it. I think it made a big impact with them and we wanted to let them know that their voices were heard,” said Drouillard.    </div>
    <div><br></div>
    <div>
    <img src="https://my3.my.umbc.edu/system/shared/attachments/news/000/066/043/43ec32082582d0a2288dca0d139a097a/Group%20Photo.jpg" style="max-width: 100%; height: auto;"><em>The following are pictured: <span>Dunia Thornton, Michelle Bobovych, Shirley Chao, Jane Henderson, Samantha Sutton, Pam Raley, Lisa Drouillard, Lance Rand, Dee Young, Kathy Suess, Jacinta Kelly and David Allison. </span></em>
    </div>
    <div><br></div>
    <div>Interested in another success story? Read about <a href="http://my.umbc.edu/groups/doit/posts/65612" rel="nofollow external" class="bo">Goabroad and how it makes it easy to study abroad</a>. You can find a complete list of Business Services success stories on <a href="http://doit.umbc.edu/about/success-stories/" rel="nofollow external" class="bo">the DoIT website</a>.</div>
    <div><br></div>
    <div>Follow the<a href="http://my.umbc.edu/groups/doit" rel="nofollow external" class="bo"> DoIT Group on myUMBC</a> for more updates</div>
    </div>
]]>
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<Summary>In late January 2016, Lisa Drouillard, Director of Payroll, and Lance Rand, Manager and Software Developer for DoIT’s Business Service Group, began meeting to streamline and digitize the contract...</Summary>
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<PostedAt>Mon, 27 Feb 2017 10:53:01 -0500</PostedAt>
<EditAt>Wed, 19 Sep 2018 14:16:46 -0400</EditAt>
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<NewsItem contentIssues="false" id="65848" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/65848">
<Title>Information about myUMBC outage on Monday February 20th</Title>
<Body>
<![CDATA[
    <div class="html-content">This morning around 9:10am we experienced a failure of several disk arrays on our central storage system. The arrays that failed affected several critical systems, including myUMBC and parts of the webmail environment. Service was restored to myUMBC around 10:30. There were some lingering issues affecting certain webmail users that were not resolved until 11:45. <div><br></div>
    <div>We are working to investigate exactly why this failure resulted in the type of outage it did and how we can prevent this type of outage in the future.</div>
    <div><br></div>
    <div>If you have any questions or concerns, please feel free to email me for additional information. </div>
    <div><br></div>
    <div>Damian Doyle</div>
    <div>Senior Director of Enterprise Infrastructure</div>
    <div>DoIT - UMBC</div>
    </div>
]]>
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<Summary>This morning around 9:10am we experienced a failure of several disk arrays on our central storage system. The arrays that failed affected several critical systems, including myUMBC and parts of...</Summary>
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<PostedAt>Mon, 20 Feb 2017 11:53:33 -0500</PostedAt>
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<NewsItem contentIssues="true" id="65725" important="false" status="posted" url="https://my3.my.umbc.edu/groups/training/posts/65725">
<Title>Welcome Sophia Haire, New Turning Technologies Intern!</Title>
<Tagline>New Turning Technologies Intern Hired</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><span><p><span>Sophia Haire has joined the Instructional Technology team as the new Turning Technologies Clicker Intern for the Spring 2017 semester. Sophia is a senior Center for Women in Technology (CWIT) scholar majoring in computer science and mathematics, and minoring in sociology. Sophia will be supporting UMBC faculty and students with the use of <a href="https://wiki.umbc.edu/display/faq/Clickers" rel="nofollow external" class="bo">clickers</a>. Her main tasks will be to respond to RT tickets, develop a self-paced clicker training course on Blackboard, and conduct clicker workshops. </span></p>
    <p><span>Sophia has served in several capacities during her time here at UMBC, including being a grader for MATH 215 and a learning assistant for PHYS 122. Post-graduation, she will be starting an internship with AmeriCorps in Minneapolis teaching basic digital literacy skills to vulnerable populations seeking employment. Following her internship, Sophia plans to pursue a graduate degree in applied sociology to help nonprofit organizations tailor their services to their populations more effectively. </span></p>
    <p><span>If you would like to contact Sophia for assistance with clickers, please submit an </span><a href="http://doit.umbc.edu/request-tracker-rt/doit-myumbc-tsc/" rel="nofollow external" class="bo">RT ticket</a><span>. </span></p>
    <p><span>Welcome to the team Sophia! </span></p>
    <div><span><br></span></div></span></div>
]]>
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<Summary>Sophia Haire has joined the Instructional Technology team as the new Turning Technologies Clicker Intern for the Spring 2017 semester. Sophia is a senior Center for Women in Technology (CWIT)...</Summary>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Wed, 15 Feb 2017 08:50:44 -0500</PostedAt>
<EditAt>Wed, 15 Feb 2017 08:51:43 -0500</EditAt>
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