We're Hiring!

Wed, 19 Jul 2017 07:59:54 -0400

Gender + Women's Studies at UMBC in Baltimore has an opening in our

administrative staff. Please consider applying.

The incumbent will provide administrative support to the Gender and

Women’s Studies Department (GWST), its diverse faculty, students, and

courses. Specific duties include the following business operations of

the Department:

-- Curricular: scheduling GWST primary undergraduate and graduate

courses and coordinating with departmental partners scheduling of

cross-listed courses in accord with university and departmental

deadlines and communicating these to faculty in order to execute the

schedule in a timely manner; exhibiting knowledge of program and course

requirements related to room requirements, meeting patterns, credit

hours, class capacities, course permissions, etc.; reviewing room

assignments with faculty, and finding rooms for unroomed GWST courses;

preparing and timely distribution of course flyers, major/minor guides,

and other publicity as needed; working with chair and faculty to prepare

and submit, track, and maintain Undergraduate Council submissions (from

creation to implementation); updating the catalog using university

software (Acalog);

-- Financial/Bookkeeping: maintaining, monitoring, and reconciling all

financial accounts and budget records; ordering supplies and equipment;

preparing purchase requisitions and maintaining P-card records, making

travel arrangements and preparing and processing reimbursements forms

for travel and activity related to the faculty and WILL Program and

Council of Majors activities;

--Hiring Liaison: preparing payroll; preparing all hiring forms and

letters, conducting annual Affiliate faculty elections and preparing

appointment letters, maintaining all faculty, graduate assistant, and

student employee personnel records; --

– Department Activities: opening and closing the office; greeting

visitors and students; answers routine questions from students,

department faculty Coordinating Committee members, and affiliate

faculty; preparing and distributing agenda, materials, and minutes for

the department, Coordinating Committee, and Affiliate Faculty meetings;

maintaining confidential student records, paper and electronic records

of departmental documents, including meeting minutes, correspondence,

reports, forms, class schedules; providing clerical course support for

full-time and adjunct faculty; and supervising student support staff in

accordance with UMBC policies and with the guidelines of federal, state,

and private agencies. The incumbent will also assist the Department

Chair and faculty in preparation of correspondence, annual reports,

program and personnel reviews, and other materials as needed; and in the

planning and execution of special events, receptions, and lectures,

including all arrangements and financial activities required to host

visitors to campus.

Requirements: Require a Bachelor’s Degree (preferably in women’s studies

or a related social justice field) and at least two years experience in

administrative staff work. Must have knowledge of Microsoft Office,

PeopleSoft, Google and Adobe applications. Excellent verbal and written

communication skills, bookkeeping knowledge, and an eye for detail are

essential. Must be able to plan, organize, prioritize, and execute

multiple and continuing assignments with general instructions and

regular, pre-set deadlines. Excellent customer service and cultural

competency skills, organizational, problem solving, and time management

skills are essential.

Interested persons can apply online at