To the UMBC Research and Creative Achievement Community,

Effort Reports for Fall 2025 are available and ready for certification. 

The Fall 2025 period includes Payroll 2026‐001 through Payroll 2026‐014 (from June 29, 2025 through January 10, 2026). Certifications are due March 31, 2026.

Please remember that Effort Reports are both a Compliance Tool and a Grants Management Tool. After reviewing payroll charges, work with your business managers if any changes are needed. Payroll cost transfers (retros) should be processed prior to certification of Effort Reports as retros will re‐open any previously certified effort due to adjustments.

To find out whether you have open effort reports for Fall 2025 (see page 6, Year: 2025 Period: Fall) and to learn how to certify them, see the attached updated Effort Report Quick Guide with screenshots for your convenience. This guide provides detailed instructions on how to access the Effort Reports.

In order for UMBC to be in compliance, please check Open effort reports for previous periods under your PI/Certifier ID name to ensure they have been Finalized. Any payroll cost transfers (retros) for previous periods will re-open effort reports and they need to be certified and finalized again.

*NOTE: If you are new to Effort Report certification, please see page 13, FAQ #1 in the Quick Guide for information on how to gain certification access. You will not be able to certify without proper access in PeopleSoft.

*NOTE: If the PI on the project is not available to certify due to termination, sabbatical, etc. see page 13, FAQ #2 in the Quick Guide for instructions. Requests must come directly from the department chair/dean/director.

Additional resource: Effort Report Certification Guidance webpage, which includes definitions of Effort.

Your timely commitment to this process is appreciated.

Birthright Israel registration for Summer 2026 is officially OPEN! Join UMBC Hillel on a free 10-day trip to Israel.

Dates: May 26 – June 4
An unforgettable adventure, new friends, and lifelong memories.

Apply by March 12 at 11:59 PM — spots are limited!

Bonus: Sign up or refer a friend (ages 18–26) to earn exclusive swag, gift cards, and more.

Apply here: hillel.org/trip/umbc

The Baltimore Museum of Art seeks a full-time, experienced Museum Educator – Studio
Programs to join their Multi-Generational Learning team. The ideal candidate will facilitate
dynamic, interactive tours of the Museum’s collections and exhibitions and lead engaging,
hands-on artmaking experiences for preK-12 audiences, families, and adults.

Name: Harshal Chauhan

Pronouns: He/Him

Semester of Internship: Fall 2025

Major: Information Systems (Health Informatics)

Current Class Level: Doctoral Student

This semester I completed a(n)...: Internship

Internship, Co-op, or Research Site (Company/Organization Name): Maryland Department of Health (MDH) – Public Health Workforce Internship Program Money Follows the Person (MFP) Demonstration Team

Location of the Organization (City, State): Baltimore, MD

Title of position: Public Health Intern (Quality Measure Set (QMS) Survey and Data Research Intern)

Tell us about your internship, co-op, or research opportunity, including your day-to-day responsibilities:

As a Quality Measure Set (QMS) Survey and Data Research Intern with the Maryland Department of Health, I support statewide quality improvement initiatives focused on Medicaid beneficiaries receiving Home and Community-Based Services (HCBS). My day-to-day responsibilities include administering and analyzing the Experience of Care Survey for participants enrolled in programs such as Community First Choice, Brain Injury Waiver, and Community Personal Assistance Services. I conduct participant outreach, track survey responses, and ensure compliance with federal and state guidelines. Additionally, I assist with data analysis to identify trends and performance gaps, contribute to the development of quality metrics, and help prepare summary reports and recommendations used for internal planning and policy decision-making. This role allows me to work at the intersection of data analytics, public health research, and health policy implementation.

Describe the process of obtaining your position. When did you hear of the position and submit your application?

I first learned about the Maryland Department of Health during a UMBC career fair in 2023, where I spoke with a representative and was introduced to the Public Health Workforce Internship Program. I applied for the internship in January 2025. In August 2025, I received two follow-up calls for 2 internships from MDH to confirm my interest and availability, followed by a second-round virtual interview with my direct supervisors. I received my formal acceptance later that same month. The process reinforced the importance of persistence and staying engaged, even when opportunities take time to materialize.

What resources did you use to find your current experience?

UMBC Career Center, Career Fairs

What have you enjoyed the most about your position and organization?

What I have enjoyed most about this position is the flexibility and genuinely supportive work environment. My team has been welcoming, understanding, and deeply committed to mentorship and learning. I have been encouraged to ask questions, contribute ideas, and grow both technically and professionally. The organization values collaboration and provides meaningful exposure to real-world public health challenges, making this an exceptional learning experience. 

How do you believe you have made an impact through your work?

I believe I have made a meaningful impact through my work. By supporting survey administration, response tracking, and data analysis, I have contributed to improving the accuracy and usability of quality measurement efforts within Maryland Medicaid's HCBS programs. The tracking tools and analytical support I provided helped ensure timely follow-up, better data integrity, and actionable insights that can inform quality improvement and policy decisions affecting vulnerable populations.

What advice would you give to another student who is seeking an internship or similar experience?

My advice to other students is to remain persistent and patient. Continue applying and believing in your goals, even if responses take longer than expected. I initially applied for this role for Spring 2025 and did not hear back until Fall, but staying consistent paid off. Networking, following up, and trusting the process are just as important as submitting applications.

Please provide a short reflection or quote about what you liked most about your position / earning internship credit / working with the Career Center.

Favorite Quote: "You worry about the results, but have you ever paused to ask—what if?" What I valued most about my internship was the supportive and flexible environment that allowed me to apply my academic training to real public health impact. The UMBC Career Center played a vital role by connecting me to this opportunity and supporting me early on with resume formatting and career guidance.