Answer

All media items may be renewed one time only.

Materials borrowed from UMBC are renewable online through your Library Account. If you do not wish to renew your items online, you may bring them to the library to be renewed. We do not renew items by telephone.

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	Co-Owner	Editor	Viewer	Previewer	Uploader	Previewer-Uploader	Viewer-Uploader
Can view files on Box.com
Can download files to his/her computer
Can upload files to folder
Can delete files from folder
Can edit files
Can add comments to files
Can add tags to files
Can generate a shared link
Can remove current sharing permissions

The following are the permission levels available and a description of the type of access they provide.

• Editor: An Editor has full read/ write access to a folder. They can view and download the contents of the folder, as well as upload new content into the folder. They have permission to delete items, edit items, comment of files, generate a shared link for items in the folder, and create tags. By default an Editor will be able to invite new collaborators to a folder, however an editor cannot manage users currently existing in the folder.
• Viewer: A Viewer has full read access to a folder. So they will be able to preview any item using the integrated content viewer, and will be able to download any item in the folder. A Viewer can generate a shared link for any item in the folder as well as make comments on items. A viewer will not be able to add tags, invite new collaborators, upload, or edit items in the folder.
• Previewer: A Previewer only has limited read access. This permission level allows a user to view the items in the folder using the integrated content viewer or a viewing application from the OpenBox directory such as Scribd. They will have no other access to the files and will not be able to download, edit, or upload into the folder.
• Uploader: An Uploader is the most limited access that a user can have in a folder and provides limited write access. A user assigned uploader will see the items in a folder but will not be able to download or view the items. The only action available will be to upload content into the folder. If an Uploader uploads an item with the same name as an existing item in the folder, the file will be updated and the existing version will be moved into the version history.
• Previewer-Uploader:This access level is a combination of Previewer and Uploader. A user with this access level will be able to preview files in the folder using the integrated content viewer or a viewing application from the OpenBox directory such as Scribd and will also be able to upload items into the folder. If a Previewer-Uploader uploads an item with the same name as an existing item in the folder, the file will be updated and the existing version will be moved into the version history. They will have no other access to the files and will not be able to download or edit items in the folder.
• Viewer-Uploader:This access level is a combination of Viewer and Uploader. A Viewer-Uploader has full read access to a folder and limited write access. They will be able to preview any item using the integrated content viewer, and will be able to download any item in the folder. They can generate a shared link for any item in the folder as well as make comments on items. A Viewer-Uploader will also be able to upload content into the folder. If a Viewer-Uploader uploads an item with the same name as an existing item in the folder, the file will be updated and the existing version will be moved into the version history. They will not be able to add tags, invite new collaborators, or edit items in the folder.
• Co-Owner: A Co-Owner has all of the functional read/ write access that an Editor does. This permission level has the added ability of being able to manage users in the folder. A Co-Owner can add new collaborators, change collaborators access, and remove collaborators (they will not be able to manipulate the owner of the folder or transfer ownership to another user).

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Box offers two easy ways to share files with people, each suited to different situations. If you just want to share a file with one or two people sending a message may be ideal. If you want the file to be available to a large number of people (or the public), it is usually better to get a link to the file and post that link on your website or blog. You can also collaborate with users by giving them access to folders.

Using Box to Send a Message

1. Navigate to the file you wish to share and click Share.
2. Click the Send option in the blue box that appears below the file.
3. A pop-up window will appear, prompting you to enter the email address(es) of the individual(s) you want to send the file to. You can add multiple email addresses by hitting Enter after each email address, or by separating them with a comma. Enter their addresses, include a message if you'd like, then click “Send”.

Linking to a file in Box (for a more detailed explanation, see How do I send a link to a file using Box?)

1. Navigate to the file you wish to share and click Share.
2. In the blue box that appears, copy the URL in the box next to Link to this File.
3. You can paste the link the file on your website, blog, document, or in an email.

Collaborating with Folders (What are the different folder collaboration permissions available in Box?)

1. To make an existing folder a Collaboration Folder, go to the 'All Files' page, click on the little box with the downward arrow shown next to the folder and select 'Invite Collaborators' from the 'Share' submenu.  A pop-up window will appear. Enter the email address(es) of the individuals you would like to collaborate with (i.e. grant access to the folder).

2. Once you have entered all email address(es), click 'Invite, and email notifications will be sent to the individuals listed. Once the user logs into their Box account, they will be able to accept or reject your invitation to collaborate in the folder.

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Remember, you are responsible for any files you download to a device locally from your Box account!

Downloading Single Files

1. Click on the little box to the right of the file with the downward arrow and select 'Download.' This will start the download process. 

Downloading Multiple Files

1. Click the check box shown on the right hand side of each file. Once you have selected all applicable files scroll to the top of the file display area and click on 'Download' shown just below the 'New Folder' button. A pop-up window will appear asking you to confirm if you would like to download the selected files. If you click 'Okay' the files will be downloaded.

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