AAOU SSC RT System Updates
We have made updates to our RT system, check out what's new!
AAOU SSC has made some recent updates to our RT system, please see below for a list of updates:
Request Type: Payroll and Hiring
Payroll Action: "New Hire" (All)
Update(s): Added Fields
Citizenship Status - due to necessary process changes required to ensure the accuracy and efficiency of remote on boarding, we have added a new required field on ALL "New Hire" RT tickets requesting the new hires citizenship status. It is important to note, the department should not inquire with the new hire about their citizenship status until AFTER an offer of employment has been made and accepted.
The new field requires the department to know the new hire's citizenship status prior to submitting the RT ticket. The "Employee's Citizenship Status" field is a drop down box, with two options "US CITIZEN" OR "INTERNATIONAL", if "INTERNATIONAL" is selected, the system will then prompt you to provide:
Citizenship Classification - the classification type is selected from a drop down menu with twelve (12) potential options:
PERMANENT RESIDENT
PERMANENT RESIDENT APPLICANT
ASYLEE, REFUGEE OR TPS
F-1 STUDENT
J-1 STUDENT
J-1 NON- STUDENT
J-2 SPOUSE
H-1B WORKER
G-4 DEPENDENT OF G-1
O-1
TN
PENDING IMMIGRANTS (PP)
Citizenship Status and Classification (when applicable) are needed as part of the on boarding process to ensure all appropriate paperwork is sent to the new hire for completion.
Please begin to incorporate these questions into your hiring process AFTER an offer has been made AND accepted. Under no circumstances should an applicant be asked these questions prior to formally accepting an offer of employment.
In an effort to support departments that do not already have an information collection system for new hires, AAOU SSC has created a short form for your use. Please see the attached document.
Request Type: Payroll and Hiring
Payroll Action: Department Budget Earnings
Update(s): Multi-Chartstring Table Added
DoIT has created a multi-chartstring table for situations when an employee's funding is paid by multiple funding sources. When submitting DBE updates, you will now provide the existing (current) DBE allocation for the employee, and then the updated (new) DBE allocation for the employee using the embedded multi-chartstring table(s). The tables will allow you to "Add" and "Delete" rows for all chartstrings being used. Please note, you only need to enter information for chartstrings that have a % allocation. Once the department is selected from the drop down menu, the multi-chartstring table will auto populate with all chartstrings for the selected department. You will enter the % allocation to each chartstring, for the current DBE allocation, totaling to 100% and then in the next table you will enter the % allocation to each chartstring for the new DBE allocation, totaling 100%.
It is important to note, the system will not let you submit the ticket unless both the current and new allocations total 100%.
We understand that there are instances where an employees salary may be funded across multiple departments, in those situations, you have the option to "Add Row" and manually enter the chartstring information for the other department, along with that department's Approver Name and Email Address. Once the ticket is submitted all department approvers will receive an email notification that they need to approve the RT ticket. AAOU SSC will process the ticket once all necessary approvers have responded to the ticket with "Approved".
Request Type: Payroll and Hiring
Payroll Action: Pay Rate Change
Update(s): Added Field
Current Pay Rate field added ahead of New Pay Rate field. Moving forward when submitting pay rate changes departments will be required to provide the employees current rate of pay, as well as the new rate of pay.
Request Type: Payroll and Hiring
Payroll Action: Termination
Update(s): Removed Field
Is the Employee on UMBC Payroll field has been removed, this question was unnecessary, since if they are being terminated, it is clear, they are currently on UMBC payroll.
Request Type: Payroll and Hiring
Payroll Action: Paper Timesheet
Update(s): Updated Link
Paper Timesheet link has been updated with our fillable PDF version of the timesheet, which allows one click electronic signature via adobe for the employee and supervisor signature fields. The fillable timesheet can also be found on our website here.
Request Type: Purchasing
Update(s): Multi-Chartstring Table Added
Similar to the update made to the DBE request type, DoIT has added a multi-chartstring table for Purchasing requests, to allow the department to split purchases between multiple chartstrings when necessary. The department will have the option to enter an amount or percentage in the multi-chartstring field. The amount across all chartstrings used, must total the "Total Amount" listed from the Item price/quantity table. If Percentage is used instead of Amount, the % across all chartstrings utilized must total 100% in order for the system to allow you to submit the ticket.
We understand that there are instances where departments may share the cost of specific products/services across campus, in those situations, you have the option to "Add Row" and manually enter the chartstring information for the other department, along with that department's Approver Name and Email Address. Once the ticket is submitted all department approvers will receive an email notification that they need to approve the RT ticket. AAOU SSC will process the ticket once all necessary approvers have responded to the ticket with "Approved"
AAOU SSC is continuously working on updating our systems, and processes in an effort to streamline workflows and increase efficiency. As future updates are made, we will continue to notify our SSC departments. We also believe user feedback is invaluable to our success as a shared services center, and encourage you all, as the primary RT system users, to provide any feedback or suggested improvements you may have.
If you would like to provide us with feedback or recommendations, please feel free to contact Vania Cruz directly at vcruz@umbc.edu.
If you have any questions, or if you require any additional information, please do not hesitate to contact us.
Thank you,
AAOU SSC
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AAOU SSC has made some recent updates to our RT system, please see below for a list of updates: Request Type: Payroll and Hiring Payroll Action: "New Hire" (All) Update(s): Added Fields...
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Interim Dean of (CAHSS)
The appointment of Dr. Kimberly Moffitt
Dear UMBC Community,
I am delighted to announce the appointment of Dr. Kimberly Moffitt as Interim Dean of the College of Arts, Humanities, and Social Sciences (CAHSS) effective August 17, 2020.
Dr. Moffitt’s appointment brings to a conclusion a successful search that began in early July. On behalf of the entire campus community, I would like to express my gratitude and thanks to all members of the Search Committee, chaired by Professor Timothy Nohe. Their commitment and hard work constitutes an outstanding contribution to the future of CAHSS and UMBC. I also wish to acknowledge the advice and counsel the CAHSS and campus communities provided to the Search Committee.
Dr. Moffitt joined the UMBC community in 2006 as an assistant professor of American Studies, and, prior to her appointment as Interim Dean, served as director of the Language, Literacy & Culture doctoral program. She is a professor of Language, Literacy & Culture and affiliate professor of Africana Studies.
Dr. Moffitt brings to her new position an outstanding record of scholarship and leadership in shared governance, including serving as president and vice president of UMBC’s Faculty Senate, a member of the Faculty Senate Executive Committee, UMBC’s NCAA Faculty Athletic Representative, and as a member of several other university committees.
Dr. Moffitt received a B.A. in political science from the University of North Carolina-Charlotte, an M.A. in mass communication from Boston University, and a Ph.D. in mass communication/media studies from Howard University. Prior to joining the UMBC faculty, she was the first Southern Regional Education Board (SREB) Fellow from Howard University and completed a teaching postdoctoral fellowship at Hope College in Holland, Michigan before holding a faculty position at DePaul University.
As a media scholar and critic, Dr. Moffitt’s work centers on topics that encompass ideas of citizenship, identity, representations, and belonging in society. Specifically, she explores the mediated representations of the black body and its extremities (e.g., hair), often in programming such as Disney and other media forms. Her research seeks to understand how these representations influence communication among different cultures, affect policies within institutional structures, and impact the self-esteem and self-worth of those occupying black bodies. She has an extensive publication record, including five co-edited volumes and numerous scholarly articles and book chapters. In addition to her service at UMBC, Dr. Moffitt also extends her expertise into the greater Baltimore community by facilitating workshops on diversity and inclusion, as well as appearing as a featured guest on several media outlets, both locally and nationally. Dr. Moffitt is a founding parent of Baltimore Collegiate School for Boys charter school and a member of Delta Sigma Theta Sorority, Inc. She remains actively involved in her disciplinary association, National Communication Association, and is also a board member of the National Association of Media Literacy Education.
As Interim Dean of CAHSS, Dr. Moffitt will lead the College in advancing excellence in teaching, research, and service. She will work collaboratively with colleagues across campus to promote innovative interdisciplinary teaching and research. Dr. Moffitt will supervise the College’s planning and budget development; oversee teaching, research, outreach, and administration within the College; develop and promote activities that support a diverse faculty; and oversee faculty development, promotion and tenure, and appointments. She also will participate in campus-wide shared governance processes, serve as a member of the university’s leadership team, and provide effective leadership and support to students, faculty, and staff as the UMBC community continues to face the challenge of the COVID-19 pandemic.
Dr. Moffitt will build on the remarkable legacy of Dean Scott Casper, who will step down as dean on August 17 to become Dean Emeritus and President of the American Antiquarian Society.
UMBC is very fortunate to have someone of Dr. Moffitt’s impressive experience, abilities, and talent to serve as Interim Dean of CAHSS. Please join me in congratulating and supporting her.
Philip Rous, Provost and Senior Vice President for Academic Affairs
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Dear UMBC Community, I am delighted to announce the appointment of Dr. Kimberly Moffitt as Interim Dean of the College of Arts, Humanities, and Social Sciences (CAHSS) effective August 17, 2020. ...
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