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These instructions use the Patents, Disclosures and Licenses section as a demonstration. They are similar to all multiple entry sections. Most multiple entry sections follow the Calendar year. The only two sections that do not follow the calendar year are the Instructional Activities and Instructional Committee sections. These sections are to be filled out the same as any multiple entry section except that you need to select the appropriate year.

1. In the To Be Completed section on the top, click the down arrow and select Patents, Disclosures and Licenses.
   
   
2. For brief instructions on this specific section, click on Instructions and Guidelines under the title.
   
   
3. All sections marked with an asterisk (*) MUST be completed. You will get an error for each item that should be completed and is not.
   
   
4. Fill out each item, following the instructions provided in the section.
   
   
5. Once you are done, click the Save Data button.
   
   
6. After the server saves your data, you should get a message on the top of your screen which reads Results of you input: Data Received.
   
   
7. Because this is a multiple entry section, a new blank entry form is re-displayed for any additional information. Fill out as many forms as needed then click the Save Data button when done.
   
   
8. To edit any of your previous Patents and licenses entries, click the down arrow in the Edit Patents, Disclosures and Licenses menu.
   
   
9. Select the entry you want to edit. Edit it, and save.
   
   
10. If you would like to delete the entry altogether, click the Delete this entry button, then click the Save Data button.
    
    
11. Click the Mark this section as 'completed'… button when done. Marking this section as complete will move the Patents, Disclosures and Licenses section from the To Be Completed menu to the Completed Sections menu.
    
    
12. Click OK when the dialogue box comes up.

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1. In the To Be Completed section, click on the drop down arrow and select Advisement Activities.
2. Once the Advisement Activities screen appears, click Instructions and Guidelines under the title if you'd like to read brief instructions on this specific section. This feature is not exclusive to the Advisement Activities section. It can be found in any of the other sections.
   
3. All sections marked with an asterisk (*) MUST be completed. You will get an error for each item that should be completed and is not.
4. Fill out each item, following the instructions provided in the section.
5. Once you are done, Click the Save Data button.
6. After the server saved your data, you should get a message on the top of your screen that says Results of your input: Data Received.
   
7. If you have made any mistakes after saving, you can simply edit your data and clicking the Save Data button again after you are done.
8. If you found that you filled the full section wrong and/or would like to completely erase the full section from the database, click on the Reset to Original Values button or the Delete This Entry button. Then click the Save Data button. You will then have to fill in the form again and save.
9. Click the Mark this section as 'completed'  button when done. Marking this section as complete will move the advisement activities section from the To Be Completed menu to the Completed Sections menu.
   
10. Click OK when prompted.

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1. Click the down arrow in your Report Options menu on the top of your screen.

   (If you are already in the Copy Section Information, skip to step 3).

    

    

2. Select Copy Section Information.
   
   
3. Select 2011 in the Copy From Calendar Year menu by clicking the down arrow and highlighting the appropriate year.
   
   
4. Select the Copy data from old year and overwrite 2012 action by clicking on the circle (Since this is a single entry section, this is the only action that can be selected.)
   
   

5. Select the single entry section(s) that you want to copy from. In this case it would be Teaching Improvement. 
   
   

   You do not need to select only one single entry section. For example if you needed to copy information from 2011's Teaching Improvement, Works in Progress, and General Comments, you can select them all at once by clicking in the white boxes next to each section.

6. Click the Copy Information button.
   
   

7. If successful, you will get a message in green at the top of your screen that reads Copied and overwrote 1 Teaching Improvements entries from 2011 to 2012.

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These instructions use the Advisement Activities section as a demonstration. You would use these steps to fill out any other single entry section.

1. In the To Be Completed section, click on the drop down arrow and select Advisement Activities.
   
   Figure 10: Click on the single entry section you would like to fill out.
   
   
2. Once the Advisement Activities screen appears, click Click here for Instructions under the title if you'd like to read brief instructions on this specific section. This feature is not exclusive to the Advisement Activities section. It can be found in any of the other sections.
   
   Figure 11: Click the blue Click Here for Instructions to get more instructions on how to fill this specific section.
   
   
3. All sections marked with an asterisk (*) MUST be completed. You will get an error for each item that should be completed and is not
   
   Figure 12: When you don't fill one of the starred boxes, you'll get an error after saving.
   
   
4. Fill out each item, following the instructions provided in the section. To fill out these items, in the white boxes and start typing.
5. Once you are done, Click the Save this 'advisement activities' entry… button.
    
   Figure 13: Click this button at the bottom of your screen when you are done filling out this section.
   
   
6. After the server saved your data, you should get a message on the top of your screen that says Results of your input: Data Received.
   
   Figure 14: After saving the data in your section, you should get the circled message.
   
   
7. If you have made any mistakes after saving, you can simply change your data by clicking the Save this 'advisement activities' entry… button after you are done.
8. If you found that you filled the full section wrong and/or would like to completely erase the full section from the database, click on the little box next to Delete this entry from the database. Then click theSave this 'advisement activities' entry… button. You will then have to refill the form and save.
    
   Figure 15: Delete by following the numbers in the figure.
   
   
9. Click the Mark the advisement activities section as 'completed'… button when done. Marking this section as complete will move the advisement activities section from the To Be Completed menu to the Completed Sections menu.
    
   Figure 16: Click the circled button to move this section from To Be Completed to Completed Sections.
   
   
10. Click OK when prompted.
     
    Figure 17: Click the OK button to finish.

 

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