Community Collections Archivist (Spring 2026)

Maryland State Archives (MSA) is partnering with community groups around the State of
Maryland in order to preserve community and local history. These community collections
initiatives can take many forms–from oral history projects, to digitization partnerships, to
archiving materials for community groups, to advising community groups how to best care
for their records. These community collections initiatives are fluid and flexible based on the needs and desires of the community. MSA has partnered with groups such as Blacks of the Chesapeake, the Women's Civic League of Baltimore, the Baltimore Ravens Marching Band, the Sankofa Dance Theater, masonic lodges, church groups, and cemetery associations, just to name a few. This community-centered work is critical to ensuring that the history of all Marylanders is preserved for future generations.

Goal

The goal of this role is to make these community collections more accessible to the
community and to the general public through processing, description, and digitization.

Objectives

• Assist with the processing of records
• Assist with the digitization of records
• Assist with oral history transcription and preparation for publication
• Finalizing the cataloging of records for permanent entry into MSA Special
• Collections database
• Support ongoing community collections initiatives

Duties

• Ensure that collections are in proper storage containers and are labeled correctly
• Prepare inventories to be added to the Maryland State Archives database by ensuring folders and media are identified properly
• Review description of material for accuracy and make recommendation about use
• Maintaining metadata to be added to digital scans
• Assisting with community archiving strategy/event(s)
• Assisting with digitization and ingest of selected files into a digital repository
• Assisting with oral history planning, scheduling, and editing

Requirements

• Access to a personal computer/laptop with internet access
• Webcam and microphone capabilities for communication with Archives staff
• Word processing and spreadsheet capability (Google Docs and Google Sheets are preferred)
• Familiarity or experience with library cataloging standards and/or archival processing standards
• Strong writing and research skills
• Strong attention to detail
• Ability to work independently
• Working knowledge of spreadsheets (Google Sheets or Excel), database systems, word processing and basic html

Schedule/Hours Requirement

• Total Hours: TBD (These hours are a combination of onsite and telework)
• Onsite Locations:
• Maryland State Archives (350 Rowe Blvd, Annapolis, MD 21401)
• TBD based on project need and ability to travel

Contact Information

Corey Lewis (Assistant State Archivist)
corey.lewis@maryland.gov