De Minimis Deductions for Travel Expenses (Non-reimbursable)
small travel adjustments
The Travel Office has implemented a new procedure for handling minor non-reimbursable travel expenses identified during the review of Expense Reports in SAP Concur.
What is changing?
Effective immediately, the Travel Office is authorized to deduct up to $50.00 in clearly identifiable non-reimbursable expenses from an Expense Report rather than returning the entire report to the traveler for correction.
Why is UMBC Travel making this change?
Historically, even a small non-reimbursable expense required an entire Expense Report to be returned to the traveler, creating additional work and causing reimbursement delay.
Travelers will receive notification when an adjustment is made and the adjustment reason.
If a traveler believes a deduction was made in error or has additional documentation supporting reimbursement, they may request a review by replying to the notification email. If the expense is determined to be allowable, the traveler may submit a supplemental Expense Report for the deducted amount.
Additional Information
The complete Standard Operating Procedure is available here: (View Procedure Details)