Let's get going, with SAP Concur!
Today is our official launch of the new travel system, SAP Concur. Over the past three weeks, over 800 campus community members have attended training sessions for the new system. Thank you so much to all of you who have made the effort to get up to speed. The training presentation slides and videos are now available on our new travel website. There are still training sessions scheduled this week as well – so please feel free to join us for training!
You can start your journey with us at travel.umbc.edu, the myUMBC Travel Group, and easily login to SAP Concur at umbc.edu/go/concur.
Along with the changes needed to both support this new system and simplify the travel process, an Interim Travel Policy is effective on November 3 for travel booked via SAP Concur. This interim policy streamlines and clarifies the current published travel policy. Take a moment and celebrate with me that the new policy—at nine pages—is a bit more digestible than the prior one at 26 pages.
THE LEGACY TRAVEL SYSTEM IS STILL AVAILABLE
Please remember that the legacy Travel System is still up and running. If you have existing pre-approvals, you are welcome (even encouraged) to proceed with the reimbursement in the legacy system. Even if you need to book a trip and haven't had a chance to get training on the new system, you can still create a pre-approval in the Legacy Travel System. Pre-approvals will be sunset in early December, reimbursements will still be processed into early 2026. We will announce the full phase-out plan for the Travel System coming soon.
Help Desk Support
If you have any questions or concerns as you get up and running, we are providing help desk support both live and virtual to help.
Tuesday, November 4 from 9:00 - 11:00 AM (LIVE in the UC Lobby in Front of the Center for Global Engagement, Room 207 + (Virtual on Webex)
Tuesday, November 4 from 12:00 - 2:00 PM ( LIVE in the UC Lobby in Front of the Center for Global Engagement, Room 207 + (Virtual on Webex))
Wednesday, November 5 from 9:30 - 11:00 AM (Virtual on Webex)
Wednesday, November 5 from 2:30 - 4:30 PM (Virtual on Webex)
Thursday, November 6 from 1:00 - 2:30 PM (Virtual on Webex)
Friday, November 7 from 1:15 - 2:30 PM (Virtual on Webex)