Dear Campus Community,

As part of UMBC's continued transition to SAP Concur, we are writing to share important upcoming dates regarding travel reimbursements.

Key Dates at a Glance

• March 1, 2026 – Creation of reimbursement requests from approved pre-approvals in the legacy system ends.

• March 1, 2026 and after – Reimbursements for pre-approvals in the legacy system must be submitted in SAP Concur.

• Ongoing – Legacy system remains available for reference-only access to past travel and reimbursement data.

Effective March 1, 2026, the legacy travel system will no longer be available for creating reimbursement requests associated with pre-approvals in the legacy system. All reimbursements tied to these pre-approvals must be submitted through SAP Concur. As of March 1st, approximately 5 travelers may have trips which will require a reimbursement after returning from travel. These travelers should contact travel@umbc.edu upon their return for assistance with next steps.

The legacy system will remain up and running for reference-only purposes, allowing campus users to view historical travel and reimbursement records. No new reimbursement requests tied to approved pre-approvals may be created in the legacy system after March 1, 2026.

Upcoming Virtual Training Sessions

To assist with this transition, the following virtual training sessions are available for travelers, arrangers, and approvers:

• Concur Traveler + Arranger Training: Feb 6, 10:00 AM

• Concur Approver Training: Feb 9, 10:30 AM

• Concur Traveler + Arranger Training: Feb 17, 10:00 AM

• Concur Approver Training: Feb 26, 10:00 AM