Greetings Student Organization,
The finance board budget deadline is approaching fast. Fall semester budgets for Student Organizations are due by 11:59 pm on Friday, March 13th.
To submit a budget to the Finance Board, the organization's treasurer must complete the Finance Board Budget Request training in Blackboard prior to the 13th. If you are unsure if your organization has completed the training, please review this tracker.
Before you submit your budget(s), please use this quick guide to make sure you have all the information you need! If budgets are incomplete, they will not be reviewed or allocated funding.
Checklist for On-Campus Events
1. Complete Finance Board Budget Request Training in Blackboard
2. Secure room reservation
a. Invoices are needed if your event is:
i. In a specialty space (non-academic space)ii. 50+ people are expected to attend
Invoices that are dated from a previous year or are for a different event will not be considered
Begin completing the funding applications.
- Describe all items you would like to receive funding for in detail. Each line item on the budget should have a description.
- Plan your budget around the allocation maximums
- The maximum amount of money that can be allocated to your budget is $33 per undergraduate student, which is listed in your attendance. This total encompasses food as well.
- The maximum amount of food/drink funding is $15 per undergraduate student, which is listed in your attendance
4. Review your budget prior to submission to your board.
5. Submit your budget to the Finance Board!
Checklist for Off-Campus Events
1. Complete Finance Board Budget Request Training in Blackboard
2. Ensure your event qualifies for Finance Board Allocation
3. Begin completing the Finance Board Budget Request form.
- The Finance Board will consider the following off-campus event requests:
- Conferences being hosted by a national organization
- Field Trips that are educational and related to your organization's mission.
Begin completing the Finance Board Budget Request form
- Off-campus event budgets can request allocations for:
- Lodging (over 50 miles away)
- Travel accommodations
- Registration
- Plan your budget around the allocation maximums
- The maximum amount of money that can be allocated for conferences is $500 per person, with a maximum of $3,000 total
- The maximum amount for same-day field trips is $800
4. Obtain a signature on your budget from your advisor.
5. Submit your budget to the Finance Board!
If you have additional questions, please email your organization's liaison or studentorgs@umbc.edu