Dear Campus Community,

Effective January 1, 2026, the mileage reimbursement rate for authorized business use of Privately Owned Vehicles (POV) has increased to $0.725 per mile.   

Please note the following details regarding this update:

• Effective Date: The new rate applies to all mileage incurred on or after January 1, 2026.   

• Updated Resources: Relevant travel resources and documentation have been updated on our website. Additionally, the mileage calculator integrated within SAP Concur now reflects the 2026 rate for all expense reports.   

• Official Communication: Please follow this link for VIII 11.10 Schedule of Reimbursement Rates (Effective January 1, 2026) for official communication.

Did You Know? The standard mileage rate is a comprehensive figure determined annually by the IRS based on a study of the fixed and variable costs of operating an automobile. The $0.725 per mile rate is designed to cover:   

• Operating Costs: Gas, oil, tires, maintenance, and repairs.  

• Fixed Costs: Insurance, registration fees, and vehicle depreciation.  

Because these costs are already included in the per-mile rate, they are not eligible for separate reimbursement. However, related travel expenses like parking and tolls may still be claimed separately.   

For any questions, please visit the Travel Services website or contact the team for assistance