Exciting Update: SAP Concur Just Got Easier with Automated "Available Expenses"!

Great news, UMBC Travelers! We’ve just activated the UMBC Travel Card transaction feed in SAP Concur to streamline your travel reconciliation process and reduce manual paperwork.

What’s new? Your prepaid travel expenses (like airfare and train tickets) and booking fees will now automatically flow directly into your Available Expenses queue! This means less manual data entry for you and improved budget accuracy for your department.

While the system does a lot of the heavy lifting, there are a few quick steps you'll need to take to clear your queue before submitting an expense report—especially regarding travel agent fees.

We promise this new process is easy! Read the full details on our travel webpage and watch the quick Available Expenses – Assigning to an Expense Report mini demo to see just how simple it is.

If a flight was purchased through Concur/Altour before 8/8/26, the automated transaction feed was not yet in effect. As UMBC Travel Card is no longer an option to select for the payment type, please process your Expense Report as you normally would, with the following changes:

• Select UMBC P-Card as the payment type.

• Add a comment to the expense noting that you were unable to select UMBC Travel Card as the payment type.

This is a temporary transition process and applies only to flights purchased prior to 8/8/26.

Upcoming Training & Support Sessions

• September 3, 2026: Traveler Training (Virtual), 10:00 am to 12:00 pm

• September 9, 2026: Drop-In Help Desk (Virtual), 10:30 am to 11:30 am

• September 17, 2026: Traveler Training (Virtual), 10:00 am to 12:00 pm

• September 21, 2026: Traveler Training (LIVE), 10:30 am to 1:00 pm (Location TBD)

• September 30, 2026: Drop-In Help Desk (Virtual), 10:30 am to 11:30 am

Please visit and follow our myUMBC group to save your spot.