Concur & Conquer: The Ultimate Travel & Expense Deep Dive

Dear Campus Community,

Navigating travel, requests, and expense reports shouldn’t feel like rocket science! Whether you want to master a specific workflow or brush up on your skills, we have you covered.

Join us on January 13, 2027, in the Admin Building Lecture Hall for a full-day Concur and travel training event. Attendees are welcome to drop in for whichever sessions fit your specific needs.

Please note: Seating is limited, so be sure to sign up in advance! Each session has its own individual event listed in our MyUMBC group where you can reserve your spot. Sign up starts at 4pm today November 6, 2026

We will be walking through the entire lifecycle of a trip—from policy guidelines and initial access to booking requests and final expense reconciliation, complete with handy tips, tricks, and live Q&A.

Check out the schedule below and plan to join us for the topics that matter most to your role:

Concur: Deep Dive for Arrangers & Travelers

Date: January 13, 2027

Location: Admin Building Lecture Hall

• 09:00 AM – 10:15 AM | Policy Overview & Updates(75 min)

  • Description: Kick off the day with a comprehensive walkthrough of current travel guidelines, compliance standards, and recent policy updates. We'll cover allowable vs. unallowable expenses, documentation requirements, and best practices to ensure smooth approvals across departments.

• 10:15 AM – 10:30 AM | Break/Q&A(15 min)

• 10:30 AM – 11:15 AM | How to Get Access to Concur(45 min)

  • Description: A step-by-step guide for new or transitioning users. This session covers setting up your profile, configuring travel arrangers and delegates, navigating tax forms, and properly handling non-employee or guest travel workflows.

• 11:15 AM – 11:30 AM | Break/Q&A(15 min)

• 11:30 AM – 12:30 PM | Request and Travel Booking Deep Dive(60 min)

  • Description: Master the pre-trip phase by exploring the workflow of booking flights, hotels, and ground transportation first, followed by diving into the Request Module. Learn how to accurately build, submit, and track your requests using those bookings, as well as handle complex itineraries.

• 12:30 PM – 12:45 PM | Q&A(15 min)

• 12:45 PM – 01:15 PM | Lunch Break(30 min)

  • Note: Please be advised that the room will be closed during this time.

• 01:15 PM – 02:15 PM | Expense Deep Dive(60 min)

  • Description: Focus on post-travel reconciliation. We'll explore how to build expense reports, attach e-receipts, allocate funds correctly across accounts, and learn how to properly review, assign, and manage available expenses in the system.

• 2:15 PM – 2:30 PM | Break/Q&A(15 min)

• 02:30 PM – 03:45 PM | Tips, Tricks, and Final Policy Q&A(75 min)

  • Description: Wrap up the day by learning advanced efficiency hacks, utilizing the Concur mobile app for on-the-go receipt capture, navigating complex exceptions or uncommon scenarios, and opening the floor to address specific questions from attendees.